Contract Administrator

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

About the Role

At Toll Group, we do more than move businesses. We move the communities that depend on them. As a Contract Administrator within our Defence Theatre Logistics (DTL) team, you will play a critical role in supporting contract governance, compliance and administration activities across a high-profile Defence portfolio. Working closely with commercial, operational and functional teams, you will help ensure contractual obligations, reporting requirements and governance activities are delivered accurately and on time. This is an excellent opportunity for an organised and detail-oriented professional looking to build their career within a complex and highly regulated environment.

A Day in the Life of a Contract Administrator at Toll Group

• Maintain contract registers, databases, trackers and document repositories.
• Monitor contractual obligations, milestones, reporting requirements and review dates.
• Coordinate governance meetings, agendas, minutes and action registers.
• Prepare contract administration reports, governance packs and dashboard inputs.
• Support contract variations, approvals, customer submissions and document control activities.
• Collaborate with operations, finance, procurement, legal and commercial stakeholders to support compliant contract delivery.

Qualifications

• Certificate, Diploma or Degree in Business, Commerce, Law, Procurement, Project Management or a related discipline.
• Exposure to contract administration or project coordination activities.
• Experience in Defence, Government or regulated environments is advantageous.
• Knowledge of Commonwealth contracting requirements is highly regarded.
• Must be an Australian Citizen.
• Eligibility to obtain an AGSVA Defence Security Clearance and NV1

Skills & Experience

• Up to 3 years' experience in contract administration, commercial administration, project administration or a similar role.
• Strong organisational skills and the ability to manage competing priorities.
• High attention to detail with experience maintaining accurate records and documentation.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Ability to build effective working relationships across multiple stakeholder groups.

Why Join Toll?

This is a rare opportunity to lead a nationally significant Defence logistics operation that directly supports Australia's Defence capability. You'll lead a large and diverse workforce, influence strategic outcomes, and play a critical role in delivering safe, reliable and high-performing supply chain services across the country.

What moves you?
 

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. 

To find out more about us visit www.careers.tollgroup.com