Provides executive and legal administrative support by managing inboxes, calendars, expenses, reports, correspondence, documents, confidential information, and recurring workflows. Uses AI tools and automation to improve productivity and standardize administrative processes. Coordinates meetings, deadlines, personal arrangements, and communication with internal and external stakeholders while maintaining accuracy, discretion, and professionalism.
This is a remote position.
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Min 4 years of experience as an Executive Assistant, Senior Personal Assistant, Legal Assistant or similar senior administrative role, preferably within a law firm or professional services environment.
- Strong AI literacy and experience using AI tools to improve productivity, automate repetitive workflows, draft content, organise information and enhance administrative processes.
- Exceptional written English and attention to detail, with the ability to review, format and produce professional correspondence and documents accurately.
- Strong organisational and prioritisation skills, with the ability to manage complex calendars, multiple deadlines, competing priorities and high volumes of information independently.
- High level of discretion, professionalism and confidentiality, with the ability to handle sensitive legal, client and financial information appropriately and exercise sound judgement.
Core responsibilities:
- Manage and monitor executive email inboxes, identifying priorities, flagging urgent matters, organising correspondence and ensuring important actions are followed up.
- Manage executive calendars, coordinating meetings, appointments, deadlines and commitments while proactively identifying scheduling conflicts and competing priorities.
- Use AI tools and automation to streamline repetitive administrative tasks, improve workflows and reduce the time required for routine executive support activities.
- Manage expense administration, including entering expenses, maintaining accurate records, categorising transactions and preparing information for financial reporting.
- Generate and maintain regular reports, summaries and administrative dashboards, ensuring information is accurate, clearly presented and available when required.
- Draft and format written responses, correspondence and documents based on instructions or existing templates, reviewing formatting, tone, structure and accuracy before finalisation.
- Take ownership of recurring administrative processes and repetitive tasks, identifying opportunities to standardise, automate and improve how work is completed across the practice.
- Maintain high standards of confidentiality and information management when handling sensitive client, legal, financial and executive information, while coordinating effectively with internal and external stakeholders.
- Provide personal assistant support to executives, including coordinating personal travel, appointments, events, reservations and other personal arrangements as required.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
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