Provides administrative support across project delivery, customer service, and business operations. Responsibilities include data entry, purchase orders, invoice processing, travel records, reporting, document control, customer enquiries, stakeholder follow-up, project coordination, spreadsheet maintenance, and general manager support. Requires strong organisation, attention to detail, communication, customer service, and proficiency in Microsoft Office, particularly Excel.
Primary Location
Job Description Summary
About the Role
We are seeking a highly organised and proactive Administration Officer to join our team 3 full days per week. This role provides essential administrative support across project delivery, customer service, and business operations, ensuring accurate records, timely processing of documentation, and efficient coordination of day-to-day activities.
The successful candidate will be a strong communicator with excellent attention to detail, the ability to manage multiple priorities, and confidence using Microsoft Office applications, particularly Excel.
Key Responsibilities
- Data entry and maintenance of project and operational databases
- Preparation and processing of purchase orders and supporting documentation
- Invoice administration and assistance with accounts processing
- Travel calculations and employee travel record administration
- Preparation and distribution of reports, trackers, and project documentation
- Document control and record management to ensure compliance and accuracy
- Customer service support, including responding to enquiries and directing requests
- Monitoring outstanding paperwork and following up with internal stakeholders
- Assisting with project administration and coordination activities
- Maintaining spreadsheets and updating business performance reports
- Supporting managers with general administrative tasks and ad hoc duties
- Ensuring all company systems and records remain current and accurate
- Previous experience in an administration, office support, or project administration role
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook
- Ability to work independently and manage competing priorities
- Professional communication and customer service skills
Department
If this sounds like you apply now to the Service Stream Recruitment Team via the online application button.
Service Stream Limited Melbourne, Victoria, AUS Office
Melbourne, Australia
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