Provide day-to-day administrative support to the construction team: organise and file documents, collect and review supplier/contractor dockets, process invoices and timesheets, track billable hours and project costs, perform data entry, and liaise with internal teams and suppliers.
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Previous experience in an administrative assistant, office support, or construction administration role preferred.
- Strong attention to detail with the ability to accurately manage documents, records, and financial information.
- Proficiency in Microsoft Excel, including managing spreadsheets, data entry, formulas, and tracking information.
- Strong organisational and time management skills with the ability to prioritise multiple tasks and deadlines.
- Ability to accurately process invoices, timesheets, dockets, and supporting documentation.
- Comfortable working with numbers, tracking costs, and maintaining accurate records.
- Good written and verbal communication skills with the ability to work effectively with site teams and office staff.
- Ability to work independently, follow processes, and maintain confidentiality of company information.
Core responsibilities:
- Provide day-to-day administrative support to the construction team, including organising documents, coordinating information, and assisting with general office tasks.
- Collect, review, and organise supplier, contractor, and site dockets to ensure records are accurate and complete.
- File and maintain construction documentation, including dockets, invoices, timesheets, and project-related paperwork.
- Track billable hours, labour records, and project-related costs, ensuring information is accurately recorded and allocated.
- Match billable hours and supporting documentation against invoices to assist with accurate billing and cost tracking.
- Perform data entry tasks, including updating spreadsheets, entering project information, and maintaining internal records.
- Assist with maintaining organised digital and physical filing systems to support efficient project administration.
- Liaise with internal teams, contractors, and suppliers to collect information and ensure administrative processes run smoothly
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
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