Full-time, continuing position
Salary Level HEW 6 + 17% Superannuation
Based at the Bundoora campus, but may be required to work and/or be based at other campuses of the University
Make an impact. Shape student futures. Join a collaborative squad-based team.
Are you an organised, proactive professional with experience coordinating high-volume clinical placements, ideally within Nursing or other complex clinical disciplines?
Do you thrive in a fast-paced operational environment where you balance competing priorities, build strong relationships with healthcare partners, and support students to successfully complete their professional placements?
We're looking for a WIL Senior Officer to join our innovative STEM College WIL Team.
This is a professional (non-academic) role suited to someone with demonstrated experience in clinical placement administration or Work Integrated Learning operations. You'll apply your expertise in clinical placement coordination to manage complex placement activity, collaborate with internal and external stakeholders, and contribute to the delivery of high-quality Work Integrated Learning experiences that prepare students for professional practice.
About the role
In this role, you’ll help shape meaningful placement experiences for students by sourcing, coordinating, and allocating Work Integrated Learning (WIL) opportunities across STEM disciplines. You’ll be a key contact for students, academics, and industry partners — helping to ensure placement processes run smoothly from start to finish.
You’ll join a collaborative squad that supports specific Disciplines within the College. Our squads are continually refining their ways of working, so you’ll have the chance to contribute ideas, embrace new approaches, and help drive improvements that benefit the whole team.
Your day-to-day will include:
coordinating stakeholders and complex placement logistics
building and maintaining productive relationships with academics and industry partners to ensure the successful coordination and delivery of placements
responding to student enquiries and providing high-quality administrative support
verifying mandatory preplacement requirements
maintaining accurate student and placement records in the InPlace CRM system
Supporting placement invoicing and financial administration to ensure timely and accurate processing
Identifying opportunities to improve WIL systems, processes and service delivery
This is a dynamic role where your initiative, sound judgement, attention to detail and the ability to build effective relationships will make a real difference to the student experience.
Why you’ll love it
✔ You’ll work in a supportive, improvement focused team
✔ You’ll have autonomy and variety in a role where no two days are the same
✔ You’ll help shape real world learning experiences for students
✔ You’ll be part of a modern, squad‑based model that encourages collaboration and innovation
What you’ll bring
Strong communication and relationship building skills
High-quality administrative experience (WIL experience is a plus)
Ability to work collaboratively within a squad-based team
Strong organisational skills and the ability to prioritise under pressure
Attention to detail, initiative, and flexibility
Confidence learning and using digital systems
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Group
The STEM College Office Professional staff provide exceptional and efficient support to the College.
The Learning, Teaching and Quality teams support:
Quality Enhancement
Learning and Teaching support
The Professional shared services Group delivers service to all four School across five distinct functions:
Student Lifecycle
Planning & Operations
Technical Services
Program & Governance
WIL & Engagement
Relevant digital solutions – such as Workday – are used by the five teams to streamline processes and drive operational efficiencies. The Group’s end-to-end professional support ensures a consistent approach to the operational and strategic functioning of the College and adherence to University policies and procedures.
The STEM College Office professional staff are instrumental in providing students with a transformative and enriched learning experience, and in supporting our research and engagement administration activities. Centralised in the STEM College Office, at our City and Bundoora campuses, professional staff members have opportunities to cross-skill, engage in professional development and develop their own career paths.
To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Mykayla in Talent Acquisition via email [email protected]
Position Description - Work Integrated Learning Senior Officer
#Li-Hybrid
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
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