- Full-time, Fixed Term position until 24th December 2026
- Salary Level HEW 5 + 17% Superannuation
- Based at the Bundoora campus, but may be required to work and/or be based at other campuses of the University
About the role
The WIL Officer will provide a wide range of administrative and client service support for WIL in the College Office. The role will carry out regular compliance checking and administration for WIL Programs, respond to student queries, communicate with relevant stakeholders (Academics, Students and Industry Partners), and maintain relevant University databases.
The WIL Officer will be responsible for all administrative tasks relating to work integrated learning for specific STEM Disciplines.
The WIL Officer will also contribute to a collaborative team culture, working as a team player to support other team members in busier periods. This role may occasionally be required to work nonstandard to meet critical deadlines and leave restrictions will apply during peak periods.
To be successful in this position, you will have:
Strong communication, relationship-building, and negotiation skills, with the ability to work collaboratively with academic and professional staff, students, and external stakeholders from diverse cultural backgrounds.
Proven ability to work independently and use initiative, with strong task prioritization and time management skills to meet deadlines.
Demonstrated capacity to perform effectively in a high-volume, fast-paced environment, while maintaining attention to detail and a commitment to quality assurance.
Experience in delivering high-quality professional administrative services, with knowledge of WIL processes, is considered an advantage.
Excellent organizational skills, with the ability to manage multiple tasks and conflicting deadlines, while maintaining accuracy and quality standards.
High-level proficiency in a range of computer software applications, with a focus on accuracy, efficiency, and the ability to quickly learn new systems and tools.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Group
The STEM College Office Professional staff provide exceptional and efficient support to the College.
The Learning, Teaching and Quality teams support:
Quality Enhancement
Learning and Teaching support
The Professional shared services Group delivers service to all four School across five distinct functions:
Student Lifecycle
Planning & Operations
Technical Services
Program & Governance
WIL & Engagement
Relevant digital solutions – such as Workday – are used by the five teams to streamline processes and drive operational efficiencies. The Group’s end-to-end professional support ensures a consistent approach to the operational and strategic functioning of the College and adherence to University policies and procedures.
The STEM College Office professional staff are instrumental in providing students with a transformative and enriched learning experience, and in supporting our research and engagement administration activities. Centralised in the STEM College Office, at our City and Bundoora campuses, professional staff members have opportunities to cross-skill, engage in professional development and develop their own career paths.
To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Mykayla in Talent Acquisition via email [email protected]
Position Description - Work Integrated Learning (WIL) Officer
#Li-Hybrid
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
