• Team Assistant role within a fast-paced professional services environment
• 9-day fortnight with no salary reduction
Grant Thornton Australia is one of the world's leading independently-owned and managed accounting, advisory and consulting firms.
Our culture is underpinned by a commitment to our clients, people and communities, and our promise to ‘Reach for Remarkable’ by providing proven expertise, principled execution, and personalised experience.
In Australia, we’re proud to support the careers of over 1,500 remarkable people. With six offices nationally and partner firms in more than 145 markets, wherever you want to go, we can take you there.
About this role
We are looking for a Team Assistant / Paraprofessional in our Melbourne office to provide administration support to a busy team of Audit Staff and Managers for a 6 month fixed term contract. The successful candidate will be joining a high performing and experienced Administration Team who share a passion for customer and client service, are team oriented and value a positive work culture.
Key responsibilities
This is an exciting and multi- facet role where no two days will be the same. Initially you will be trained up in the role of Team Assistant learning all the skills required to confidently manage the Admin Team inbox where our Audit team staff members of up to 70 people direct all their requests for administration support. As your confidence and capabilities grow, you will then be introduced to the role of Paraprofessional where you will get to work 1:1 with up to 6 Managers.
As Team Assistant, some of the tasks you will be responsible for are:
- Monitoring the Admin team inbox and actioning requests from Audit team staff
- Timely processing and submitting invoices in WPR
- Assisting with Monthly Billing, Write Off and WIP follow ups
- Downloading of Company and Director searches from Illion
- Downloading of Financial Statements as required from Illion / ASIC
- Actioning confirmation.com requests from Audit team staff and reconciling charges in Concur
- Assisting Audit team staff with Travel bookings including flights and accommodation and reconciling travel expenses in Concur
- Assisting the Paraprofessionals with adhoc tasks as you learn and transition into the Paraprofessional role.
As an integral member of the Paraprofessional team, you will be responsible for:
- Work closely with a pool of Managers to provide extensive administration support throughout all facets of the Audit process for their client portfolio
- Work 1:1 with up to 6 managers to track their client portfolios to ensure the work progresses efficiently and effectively
- Proactively preparing client correspondence such as Engagement Letters, Audit Reports, Independence declarations, Audit Planning and Findings reports for Manager and Partner review, in advance to ensure client expectations and deadlines are met
- Prepare and distribution of Domestic and International relationship checks to comply with firm Risk policy and ensuring they are documented correctly and saved in the appropriate location
- Stay ahead of firm policies and procedures and ensuring these requirements are adhered to and documented and saved in appropriate location (NAS & CERA)
- Ensure all client correspondence and reports are documented appropriately and saved on relevant client files (iManage)
- Ensure all client correspondence is prepared in line with branding, ASIC and legal requirements using current templates from both Marketing and our National Audit Quality team.
Skills and experience
Our ideal candidate is highly organised person who displays initiative and is able to multitask, is responsive, process driven and passionate about client service. You enjoy building strong relationships with stakeholders, fostering a collaborative and cohesive team culture.
This role will suit a professional with the following experience and attributes:
- Previous experience in a similar Team or Management Assistant role within a corporate environment, with the ability to work both autonomously and as part of a high‑performing team while managing multiple tasks under pressure.
- Strong relationship‑building skills, with the ability to adapt to different working styles and remain approachable while consistently meeting expectations and requirements.
- Highly proactive and outcome‑focused, with exceptional attention to detail, strong organisational skills, and the ability to plan, prioritise, multitask, and adapt to changing priorities.
- Excellent written communication skills, with the ability to prepare and format clear, concise, and grammatically correct correspondence, reports, and presentations.
- Intermediate to advanced MS Office skills, particularly in Word and PowerPoint, and a genuine enjoyment of working across a variety of tasks.
Reach your remarkable
At Grant Thornton we do things differently because we understand that when you strive for better and care about what you do remarkable things are possible. We’re a dynamic and authentic mix of backgrounds, perspectives and ways of thinking. We’re driven by our shared purpose – we care for our people, clients and communities and support them to thrive.
With us, you’ll be exposed to challenging and rewarding opportunities – building your confidence and capabilities at every step. You’ll be supported, motivated and inspired by a team of passionate and caring collaborators and leaders.
Remarkable perks that put you first:
9-day fortnight with no salary reduction
Flexible working options available
Fully funded gym membership
Mental health support, financial and wellbeing coaching
And many more!
Need some help applying or participating in the recruitment process?
We are committed to ensuring our recruitment process is inclusive and accessible for anyone who wishes to apply, and we warmly encourage applications from individuals from diverse backgrounds including Aboriginal and/or Torres Strait Islanders, those in the LGBTQI+ community and individuals who identify as having disability or are neurodivergent. Click here for recruitment support information and to learn more about Diversity, Equity and Inclusion at Grant Thornton.
Should you have questions or require any adaptations or additional support for your individual circumstances so you may perform at your best during the application or recruitment process please contact our Talent Acquisition team at [email protected]
As we provide fair consideration and evaluation to a high volume of applications, we endeavour to provide feedback on your application at the earliest opportunity.
#LI-Hybrid
