Provide administrative support (calendar management, email, data entry, documentation, research); coordinate multiple projects to meet deadlines; maintain accurate project records; communicate with clients and stakeholders; identify workflow improvements; assist with ad hoc tasks; train to assume full Project Management responsibilities. Full-time remote role with fixed shift, time-tracking, and active participation on team calls.
This is a remote position.
About the Role
Join a US-based company that delivers custom artwork, mirrors, wall décor, and large-scale design solutions for the hospitality, healthcare, corporate, and government sectors.
This role is ideal for a highly organized and detail-oriented Project Coordinator who enjoys administrative support and project coordination. Working closely with the Project Management Director, you'll start with core administrative tasks while gaining opportunities to grow into more advanced project management responsibilities as you develop your skills.
NIGHT SHIFT - 9:00 PM to 6:00 AM Philippine time, Monday to Friday.
Responsibilities:
- Provide administrative support, including calendar management, email correspondence, data entry, document organization, and research.
- Coordinate multiple projects while ensuring deadlines and priorities are met.
- Maintain accurate project records and documentation with a high level of attention to detail.
- Communicate effectively with clients and internal stakeholders to ensure smooth project delivery.
- Identify opportunities to improve workflows and implement more efficient processes.
- Assist with project coordination and other ad hoc tasks as required.
Requirements
- Minimum of 2 years of experience in project coordination, administration, or a similar role.
- Highly organized with the ability to manage multiple projects simultaneously.
- Extremely detail-oriented and committed to delivering accurate work.
- Strong computer skills with the ability to quickly learn and adapt to new software and systems.
- Excellent verbal and written communication skills.
- Strong time management, problem-solving, and critical thinking skills.
- Proficient in Microsoft Excel, CRM platforms, and cloud-based applications.
- Excellent interpersonal skills and the ability to work effectively in a remote environment.
- Bachelor's degree is preferred.
- Experience in an art consulting firm or a related industry is an advantage.
Preferred Qualifications (Highly Desirable)
- Experience in project management or project coordination.
- PMP certification.
- Background in interior design.
- Experience in procurement or purchasing.
- Proven ability to prioritize tasks, communicate effectively, and solve problems in a fast-paced, virtual work environment.
Work Environment & Expectations
While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.
✅ This role requires:
• Discipline and commitment to set working hours (strict shift times, not flexible)
• Use of time tracking software during work hours
• Active participation in team and client calls with your camera ON
• Consistent availability and responsiveness throughout your shift
• Treating this as a long-term, full-time job—not a side gig or freelance task
⏱ Payroll is processed bi-monthly.
We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits
1. Monthly Salary: Php 35,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippines public holidays
4. Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
5. HMO offered after 6-months probation
6. Eligible for 13th Month Pay after 30 days
7. Annual Salary Review
8. Laptop provided after 30 days
9. Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 9:00 PM to 6:00 AM Philippine time, Monday to Friday.
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