Office Manager

Melbourne, Australia

#QuantumSensing

Nomad Atomics is on a mission to make the broad uptake of quantum sensing a reality and simultaneously push the limits of our field beyond what we think is possible. We are building the world’s most advanced fit-for-purpose quantum sensors to allow us to see the world like never before.

Our team is made up of leaders in the quantum sensing field. We believe the time for commercial quantum sensing has come, and we are determined with making it happen.

We are growing here at Nomad Atomics – FAST. We are searching for people who want to finally take the commercial sensing game into the modern era of technology.

Who you are

You are a voracious learner, a problem solver, and a doer. Be ready to do almost anything and just get stuff done! You love working in a challenging environment and flourish with uncertainty. You are fascinated by emerging technologies and excited to part of a company taking ground-breaking ideas into reality.

You are looking for a role to take your skills and implement them in a fast-paced start-up environment. It’s ok if you don’t have significant experience or are new to the commercial sector, we are all in this together. If you’re anything like us, you love a challenge and use your skills and creativity to solve any problem that comes your way.

Your role

Working at our head office in Melbourne, you’ll support the leadership and great Nomad team, to ensure the smooth day-to-day functionality of the office.

You will work with a high level of autonomy and be trusted to make well thought out decisions while operating and a fast-paced dynamic environment.

Under the broad direction of the leadership team, you will:

• Oversee the day-to-day operations of the Melbourne office, ensuring efficient administrative and operational support across the business.
• Manage office facilities, equipment, suppliers and service providers to maintain a safe, functional and productive workplace.
• Manage office procurement activities, including sourcing and purchasing office supplies, equipment and operational resources, while maintaining supplier relationships and supporting office budgets.
• Coordinate office maintenance, fit-outs, renovations and facilities projects in collaboration with internal stakeholders and external contractors.
• Manage office records, business systems and operational documentation, ensuring information is accurate, organised and maintained in accordance with company policies.
• Coordinate domestic and international travel arrangements for employees, including flights, accommodation, transport and itineraries.
• Assist with planning and co-ordination of company meetings, events, onboarding activities and other workplace initiatives to support employee engagement and business operations.
• Manage corporate expenses, business transaction reconciliations and other office-related financial administration.
• Liaise with leadership, employees and external stakeholders to coordinate business operations, resolve operational matters and support cross-functional collaboration.
• Provide executive administrative support to the leadership team, including preparing documentation, coordinating priorities and assisting with strategic operational initiatives.
• Assist with reviewing and improving office systems, workflows and administrative processes to enhance operational efficiency, support business growth and promote continuous improvement.

Your Skills:

It’s not about specifically where you have come from nor what qualifications you have. What truly matters is that you are an impossibly fast learner with skills like:

• Relevant qualification at the level of a diploma or higher.

• Previous experience as an Office Manager or in a similar administrative leadership role is desirable but not essential.

• Excellent organisational and communication skills, with high attention to detail.
• A willingness to step outside your comfort zone to acquire new knowledge and skills.
• Self-motivated, well-organized and detail oriented.
• Proficiency with MS Office including Word, Outlook, Excel, etc.
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
• Ability to embrace ambiguity and demonstrate a willingness to acknowledge and explore unknowns.
• Self-motivated and works independently while fostering effective collaboration within cross-functional teams
• You take initiative and recognise no task is too small.

The nuts and bolts:

• The role is a permanent, full-time position and based in Melbourne, Australia.
• Annual Salary of AUD $90,000 + Superannuation.
• We have the flexibility to work from home from time to time, but in-person interaction with team will be critical.

• We offer a competitive salary, employee share option package and opportunities for professional growth and advancement.

• Must have current full working rights in Australia.

• If you think you’re right for the role, but don’t have some of these skills, reach out – we’d love to talk anyway.