Office Coordinator

Help continue to make our Kogan.com HQ experience an exceptional one and join our team as an Office Coordinator! We're looking for a proactive and solutions-focused team member to join us and play a key role in continuing to make Kogan.com an awesome place to work!

This will be a dynamic and varied role, covering facilities and office management, OH&S, events and has a focus on finding innovative ways to enhance our office environment. This part-time role is based onsite at our South Melbourne office, and offers the opportunity to make a significant and meaningful impact on the day-to-day operations of a fast-paced and exciting workplace.

Please note, this is a 3 day / week role, with Mondays and Fridays as core days.

This is a great opportunity for someone with a proven track record in delivering exceptional front-of-house experiences or a candidate who has worked in an office experience / events / admin role previously, to work in a dynamic, fast-paced and innovative space and provide first-hand experience and building your career with Australia's pioneers of eCommerce!

In this role you'll be responsible for:

• Office Maintenance & Management
• Oversee the upkeep of a safe, clean, healthy, friendly and efficient office environment.
• Front of house first point of contact for all office guest relations.
• Engage with external vendors such as Building Management, Cleaners and Maintenance trades to address any safety and maintenance needs.
• Manage planned and proactive maintenance programs by liaising with suppliers as required.
• Maintenance and running of all breakout areas/kitchen, office and food-related orders, ensuring all facilities are functional and well maintained.
• Waste management and liaising with related suppliers
• OH&S
• Lead the OH&S committee, conducting regular safety inspections and managing documentation.
• Coordinate First Aid and Fire Warden training, renewals, and compliance with regulations.
• Property Management
• Liaise with property managers to address building issues, repairs, and property-related concerns.
• Office Administration
• Work with external cleaners to maintain a hygienic workspace.
• Manage office supply inventories, including weekly grocery orders, kitchen supplies, and coffee machine maintenance
• Manage Kogan.com branded merchandise for team members
• Event Support
• Assist with organising office and department events, including catering, supplier coordination, and technology requirements.
• Administrative Support
• Provide ad hoc assistance to the Executive Team.
• Manage visitor and guest relations, ensuring a welcoming experience.

To be successful in this role, you should be:

• A University Degree will be highly regarded, but is not essential
• Experienced working within an Office Administration, Facilities, Concierge, Hospitality, Events or similar positions
• Have a high attention to detail and set professional standards
• Proactive, a logical thinker and always looking for new, better ways of working
• Can-do attitude and keen to take on new responsibilities
• An excellent communicator, with a natural ability to build rapport with people at all levels
• Attentive and friendly with a great eye for detail, with an ability to resolve issues before they arise
• A highly organised multitasker who thrives in a fast-paced environment, effortlessly managing multiple tasks at once while keeping everything on track
• Tech savvy and able to use various IT and cloud-based tools to improve efficiency and productivity
• Ready to challenge, be challenged, and work within our highly disruptive business model

Why Kogan.com?

• Work with an incredible team to solve important challenges, helping to drive success with the pioneers of Australia and New Zealand eCommerce
• Your role has a lot of ownership, autonomy and little red tape. You’ll be empowered to achieve positive outcomes and your work will have a real impact
• You’ll be at the forefront of the eCommerce industry with us and be part of a company that are the Pioneers of eCommerce in Australia and New Zealand
• A range of employee benefits such as; complimentary Kogan First Membership, team exclusive discounts, Health & Wellness program, Learning & Development and Lunch & Learns, Hackathons, Team member referral program, Company and team events and celebrations, community engagement (volunteering) and extensive career development opportunities plus loads more!

To apply

Express your interest in this opportunity by uploading your CV and Cover Letter, outlining your interest in the position and how you think you can help grow the Kogan business. Hot tip, generic Cover Letters won’t cut it here! Stand out with an application that shows a deep knowledge of the Kogan.com business and how we operate, to allow yours to be looked upon more favourably.

Innovative thinking got our business to where it is now, so it makes sense that we look for like-minded problem solvers! As a first step to our process, all new candidates will be sent testing, so be sure to keep an eye out for it! 

About Us

We’re Kogan.com, Pioneers of eCommerce in Australia.

At Kogan.com we offer rewarding careers, where you build your skills, are mentored by the best in the industry and get to share your expert knowledge in an innovative Company where your ideas and opinions count. You get to solve really important challenges to drive eCommerce’s future, and get to do it with a great team culture and benefits!

Join Kogan.com to master your craft, do your best work, make a real difference and work with the best. At Kogan.com, your work will have an immediate impact on transforming the Australian and New Zealand retail environment. 

Heads up!

Kogan.com is a fast-paced business - our vacancy close dates are subject to change. We will assess applications as they are received, so don't wait to apply!

All new Kogan.com team members are required to undergo a National Police Record check and must have full-time Australian working rights