Provide front-desk and telephony support, manage visitors, coordinate facility management and security access, assist with data entry, vendor bill verification, mail and travel bookings, liaise with contractors and telecom agencies, and help implement FM and EH&S procedures.
Job Title
Executive - Front OfficeJob Description Summary
Job Description
- Handling the Visitors and Telephone calls.
- Coordinating for FM services for interviews, meetings and common areas.
- Operate the EPABX system.
- To liaise with contractor for any malfunctions detected in EPABX and the system software.
- To take care of visitors to the office premises by receiving and guiding them properly in the manner as set out by FM.
- To continuously update the employees list of telephone numbers and addresses at site.
- To assist FM in organizing VIP visits and important client meetings as instructed.
- To coordinate in getting the visiting cards of the employees printed as per schedule
- . To assist the AFM in data entry and Vendor bill verification work.
- To assist in mail management
- Car/hotel bookings for the Staff.
- Co ordinate with the Security Team for all enable/deactivate the access badges
- To promptly notify help desk/FM about issue observed if any.
- To promptly inform the Help desk/FM about any office equipment if observed having any problem.
- Liaison with telecommunication agencies as and when required or instructed by FM.
- Implementing all C&W procedures as directed by FM at site.
- Assist FM in implementing the EH&S standards at site.
- Maintaining Inter-Departmental contact according to communication guidelines issued by FM.
INCO: “Cushman & Wakefield”
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Home to 650 biotech companies, 10 major research institutes and nine universities, Melbourne is among one of the top cities for biotech. In fact, some of the greatest medical advancements were conceptualized and developed here, including Symex Lab's "lab-on-a-chip" solution that monitors hormones to predict ovulation for conception, and Denteric's vaccine for periodontal gum disease. Yet, the thousands of people working in the city's healthtech sector are just getting started, to say nothing of the tech advancements across all other sectors.
