Executive Coordinator
Full-time, Fixed Term position (12 months)
Salary HEW Level 6 ($93,891 - $101,633) + 17% Superannuation and Flexible Working Arrangements
Based at the Melbourne CBD campus, and hybrid ways of working
About the Role
The Executive Coordinator provides administrative, coordination and project support to Executives of the ODVC in the College of Design and Social Context and plays an important role in the smooth day-to-day running of the Office. This is a varied and fast-paced opportunity within a collaborative team of Executive Assistants and Coordinators. We welcome applications from experienced administrators or coordinators who are ready to step into a broader executive support role and bring a proactive approach, strong organisational skills, flexibility and a willingness to learn. While the role has clearly assigned responsibilities, it supports multiple senior leaders across the College Office as needed to ensure continuity and effective functioning of the Office.
Under the direction of the Principal Advisor, the Executive Coordinator will:
Provide high quality executive assistance, including but not limited to diary management, travel coordination, procurement and financial administration;
Provide secretarial and operational support to Executive members of the ODVC which may include coordination of committees and meetings, preparation and distribution of papers, minute-taking and action items follow-up;
Support the ODVC’s operations, projects and initiatives, communications and events
Provide office management and records management support. This is a dynamic, multi-faceted and fast-paced role which requires a high degree of judgment, discretion and professionalism.
Collaborating closely with senior staff across the DVC Office portfolios, Schools and Enterprise portfolios, this role would suit a highly organised, proactive and collegial individual who is adaptable and confident working in a dynamic environment. You may already have experience in executive support, or you may be looking to step up from an administrative or coordination role and bring strong initiative, sound judgment and a flexible approach.
To be successful in this position, you’ll have:
Demonstrated experience in a senior administrative role with the ability to work independently, show initiative and willingness to learn.
Excellent interpersonal and communication skills (both written and oral) with the proven ability to prepare high quality documentation, presentations, meeting papers and professional communications.
Demonstrated planning and organisational skills, and proven ability to prioritise tasks and meet strict deadlines with exceptional attention to details and accuracy in a fast-paced environment
High level of professionalism, discretion and diplomacy to deal with sensitive and complex issues while maintaining strict confidentiality.
Demonstrated experience supporting and contributing to projects and initiatives.
Ability to work effectively in a collaborative team environment and contribute positively to group outcomes.
Commitment to RMIT’s values, including respect for diversity, inclusion and reconciliation with Indigenous communities
About the Office of the Deputy Vice Chancellor in the College of Design & Social Context (ODVC)
The Office of the Deputy Vice Chancellor (ODVC) provides strategic, operational and administrative support to Executives of the ODVC comprised of the ADVC Learning, Teaching and Quality, ADVC Research and Innovation, ADVC Engagement and General Manager, Operations. The ODVC is a coordinated function that supports governance processes, strategic planning, projects and initiatives, and reporting against key University and College objectives.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye via email [email protected].
Position Description - Executive Coordinator
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.
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RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
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