About the Role:
We're looking for a dynamic and highly organized individual to join our team as an Office Experience & Culture Coordinator. This multifaceted role blends executive assistance, office management, cultural stewardship, and event coordination, making it the perfect opportunity for someone who thrives in a fast-paced, people-centric environment. You'll be the heart of our Melbourne office (ANZ offices) ensuring smooth leadership operations, fostering a positive and engaging culture, and providing top-notch support to our team. You will be the "go-to" person for calendar management, team-building activities, partner events coordinator and culture. You will report to the HR Executive Business Partner and primarily support the VP APAC.
What You'll Do:
- Executive Assistance:
- Provide administrative support to designated executives, including calendar management, travel arrangements, and expense reporting.
- Prepare and organize meeting materials, presentations, and reports.
- Handle confidential information with discretion and professionalism.
- Culture Carrier:
- Champion DoorDash's company culture and values, fostering a positive and inclusive work environment.
- Organize and facilitate team-building activities, social events, and employee recognition programs.
- Act as a liaison between employees and management, addressing concerns and promoting open communication.
- Be a positive and proactive presence in the office, building relationships and fostering a sense of community.
- Event Coordination:
- Plan and execute a variety of internal and external events, including team meetings, workshops, and social gatherings.
- Manage event logistics, including venue selection, catering, and attendee registration.
- Coordinate with vendors and suppliers to ensure seamless event execution.
- Manage event budgets and track expenses.
- Office Management:
- In partnership with our real estate and office partners, be the conduit to day-to-day operations of the ANZ offices, ensuring a clean, organized, and efficient workspace.
- Ensuring we have an office space that is fit for purpose, fun, and productive by managing office supplies, equipment, and vendor relationships.
What You'll Bring:
- Proven experience in a similar role, ideally encompassing executive assistance, office management, and event coordination.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong communication and interpersonal skills, with a positive and approachable demeanor.
- A proactive and resourceful attitude, with a passion for creating a great office environment.
- Proficiency in Google Suite tools and other relevant software applications.
- A genuine enthusiasm for DoorDash's mission and values.
- A highly social personality.
- A positive and proactive nature.
- A love for getting things done.
You're excited about this opportunity because you will…
- Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
- Promote team culture and cohesion
- Plan and oversee events for our team
- Manage multiple projects simultaneously
- Handle highly confidential information
- Be an integral part of our team
What We're Looking For...
- 5+ years of experience in an administrative support role
- You are an expert with G-suite tools, including Google Calendar, Gmail, slides
- You are proficient in event planning, project planning and budgeting
- Exceptional communication skills
- You have a history of being a top operator in a growing organization, such as a tech startup, large tech company, or similar company
- You enjoy diagnosing issues and implementing creative solutions to solve challenges
- You are adaptable in a shifting environment
Notice to Applicants for Jobs Located in NYC or Remote Jobs Associated With Office in NYC Only
We use Covey as part of our hiring and/or promotional process for jobs in NYC and certain features may qualify it as an AEDT in NYC. As part of the hiring and/or promotion process, we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound from August 21, 2023, through December 21, 2023, and resumed using Covey Scout for Inbound again on June 29, 2024.
The Covey tool has been reviewed by an independent auditor. Results of the audit may be viewed here: Covey
At DoorDash, our mission to empower local economies shapes how our team members move quickly, learn, and reiterate in order to make impactful decisions that display empathy for our range of users—from Dashers to merchant partners to consumers. We are a technology and logistics company that started with door-to-door delivery, and we are looking for team members who can help us go from a company that is known for delivering food to a company that people turn to for any and all goods.
DoorDash is growing rapidly and changing constantly, which gives our team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. We're committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits and perks.
Our Commitment to Diversity and Inclusion
We’re committed to growing and empowering a more inclusive community within our company, industry, and cities. That’s why we hire and cultivate diverse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel.
If you need any accommodations, please inform your recruiting contact upon initial connection.
