Executive Assistant

Who we are

PolyNovo is a disruptive medical technology company, headquartered in Melbourne. We design, develop, and manufacture innovative dermal regeneration solutions, using our patented bioabsorbable polymer technology NovoSorb®. Our lifesaving products have revolutionised the treatment of burns, major trauma as well as multiple emerging indications, and impacted the lives of over 70,000 patients globally.

With a footprint in 46 countries and 300+ staff across a range of locations, PolyNovo continues to grow, and opportunity awaits.

Learn more about PolyNovo by visiting our Website or our LinkedIn page.

About The Role

PolyNovo is currently searching for an experienced Executive Assistant to join our legal team. Reporting to the General Counsel & Company Secretary, the Executive Assistant  plays a critical role in the effective administration management operation of the Legal and Company Secretarial function. Coordinating corporate and executive events, while supporting the administration and optimisation of contracts and governance systems.

What You Will Do

Executive & Administrative Support

• Provide high‑level administrative support to the General Counsel & Company Secretary and other ELT members
• Manage complex calendars, meeting coordination and preparation of agendas, papers and minutes
• Coordinate travel, logistics and internal/external meetings, workshops and executive offsites
• Maintain organised filing systems and assist with invoices, budgets and finance liaison

Corporate & Executive Events

• Coordinate corporate events including ELT offsites, leadership forums and town halls
• Support delivery of the AGM and major corporate events
• Manage logistics, venues, catering, technology and stakeholder engagement

Company Secretarial & Governance Support

• Assist with Board and Committee processes, including preparing and collating papers
• Maintain statutory registers, governance calendars and compliance trackers
• Support ASX and ASIC lodgements and preparation of annual reporting and AGM documentation
• Coordinate execution and management of governance documents

Legal, Paralegal & Legal Operations Support

• Support routine legal matters and contract lifecycle administration
• Maintain legal databases, registers and document management systems
• Review and proofread legal documents, and prepare first drafts of standard agreements
• Assist with legal research, external adviser coordination and reporting on legal metrics

What You Will Bring

• Bachelor’s degree in Business or a related field (desirable)
• Experience in an administrative assistant, legal assistant or paralegal role
• Experience supporting executive teams, legal functions or company secretarial teams
• Exposure to legal operations, contract management systems or document management tools (e.g., Diligent)
• Experience in ASX‑listed, regulated or complex corporate environments with experience in lodgments with ASIC
• Experience coordinating corporate or executive events
• Strong interpersonal skills with the ability to build effective working relationships at all levels
• High level of professionalism, accountability and attention to detail
• Excellent organisational, coordination and document management skills
• Ability to manage competing priorities and support senior stakeholders
• Demonstrated ability to handle confidential and sensitive information
• Self‑starter with strong initiative, able to work autonomously and within small teams
• Proficient in Microsoft Office and comfortable with database‑driven systems
  

Why PolyNovo?

Join a team that values innovation, collaboration, and professional growth. At PolyNovo, we offer a dynamic work environment and the opportunity to contribute to ground-breaking projects that shape the future of our company and the industry.

• Multinational, ASX 200 listed and values-led business dedicated to redefining healing for the benefit of our patients
• Unique platform technology, an exciting pipeline of highly innovative products
• Diverse, inclusive and flexible workplace culture
• Career development opportunities and unlimited access to online learning
• Rewards platform with access to discounts at over 450+ Australian retailers
• Paid parental leave for primary and secondary carers, Nurture Days, and more
• Salary packaging including novated car leasing.

Apply Today

Please send your resume by clicking on the Apply button. We like AI for lots of things… just not résumé review. Your application is read by actual human beings. No automated screening tools are used in our hiring decisions.

Please note only applicants with full working rights in Australia will be considered.

PolyNovo is committed to creating a workplace that values equity, diversity, and inclusion. We recognise and value that it is the sum of our parts – our combined backgrounds, experiences and perspectives – that allow us to succeed.

Learn more about PolyNovo at: https://au.polynovo.com/company/