Full-time, Fixed Term position -12 month secondment
Salary HEW 6 + 17% Superannuation and Flexible Working Arrangements
Based at the Melbourne CBD campus, and hybrid ways of working
About the Role
The Executive Assistant to the General Counsel is a service-focused, first point of contact for people in the legal team and people who engage with the team. With a friendly, positive attitude and a willingness to get things done, the Executive Assistant will have a high level of technological literacy and support the team in a wide range of administrative functions. Catering to the need of a contemporary, dynamic team, the Executive Assistant will use their superior communication and interpersonal skills to assist the team to deliver high quality service and advice to stakeholders within RMIT in a timely and customer focused manner.
You will be responsible for applying your general knowledge to fulfill administration and coordination duties for key personnel and be able to complete work assignments guided by policy, precedent, professional standards or managerial expertise.
Other Duties Include:
Supporting the review and redesign of the legal operating model, including workload allocation and project management activity and support from time to time.
Managing the General Counsel diary and administrative tasks.
Supporting the team (both Legal and CCI) in relation to administrative tasks.
Providing a service-focused, professional point of contact for internal stakeholders and external parties dealing with the team.
Managing enquiries from RMIT stakeholders, providing basic responses, and directing enquiries to the relevant staff member (including monitoring and redirecting requests from the Legal inbox).
Implementing, administering and maintaining the electronic document and matter management system for the team and providing assistance and training to system users as required (M365, Sharepoint Workday and Xakia).
Assisting the General Counsel to implement and maintain efficient and effective work practices within the team, including the assistance with contract execution processes as necessary.
Supporting the creation and maintenance of content for the team intranet pages, SharePoint sites and administration of updates to templates and other documents as requested.
Assisting with document formatting or manipulation (eg, extraction, rearrangement, consolidation) as required by the team.
Assisting team members to book and arrange meetings/events, catering, travel and attendance at events as required, in accordance with RMIT policies.
Processing and managing purchase orders and invoices for services received by team members in accordance with RMIT policies and using RMIT systems (including Workday).
Supporting the onboarding of members of the team, including contract workers and consultants.
About You
To be successful in this position, you’ll have:
Demonstrated experience working in a customer-focused team environment with a proven ability to work collaboratively with multiple stakeholders from a range of experience levels.
Proven experience working as an Executive Assistant supporting a team and/or Senior Leaders with great attention to detail
Demonstrated substantial experience working in administration and in an office environment with a proven ability to develop efficient systems and processes using contemporary technological tools.
High level of computer literacy and ability to administer and maintain electronic systems and workflows (including experience with Office 365, including Sharepoint, Workday, Word and Excel) and the ability to adapt to changing technological needs and environments.
Excellent oral, written, interpersonal and time management skills.
Demonstrated ability to work autonomously as well as within a fast-moving team environment.
Proven ability to operate with a high level of confidentiality and discretion.
Positive, friendly, can-do attitude.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Group
The role sits within the Legal and Central Complaints & Investigation team (team) group in the Operations Portfolio. Legal is responsible for the full range of legal services to all areas of the University, providing strategic legal advisory and support services to the University and its controlled entities. Central Complaints & Investigations (CCI) is an independent integrity unit responsible for managing complaints and investigations lodged by members of the public, and serious misconduct matters involving staff, whistleblower disclosures, fraud, conflict of interest and privacy.
To Apply
Please submit your CV and covering letter addressing the Key Selection Criteria for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Bianca Jenkins via email bianca[email protected].
Position Description
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.
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RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
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