Cost Schedule Analyst (Defence)

World Kinect Corporation is the parent Company for World Fuel Services (Australia) Pty Ltd and the World Fuel – Australia Line of Business. 

With an absolute focus on operational effectiveness, World Fuel Services develops tailored, integrated solutions to meet Defence and Military requirements wherever and whenever they are needed. With a track record of delivery excellence on a global scale, including in high-risk operational environments, we deliver safe, sustainable, and innovative fuel and energy solutions worldwide. 

Purpose of the Role

As a part of the World Fuel – Australia growth strategy, an opportunity exists for a Cost Schedule Analyst (CSA), to join our Melbourne based business location, reporting to the Senior Project Manager.

The Cost Schedule Analyst is part of a dynamic team assigned to a significant Defence Joint Capability Acquisition and Support Projects. The Project will deliver Deployable Bulk Fuel Distribution System to the Australian Defence Force (ADF) enabling supply of sufficient bulk fuel in support of military, humanitarian and disaster relief operations. This role would suit a candidate who has supported projects across a range of sectors and is seeking their next challenge to develop their career in a renowned worldwide business.

As the Cost Schedule Analyst, you will be responsible for  project cost  and schedule performance analysis and reporting covering budgets, forecasts,  budget cost variations, planning, creating, managing and analysing project schedules, associated with the ADF Deployable Bulk Fuel Distribution capability.

• Maintain, develop and implement systems to track and report on actual and forecast costs
• Preparation, maintenance and statusing of Contract Master Schedule (CMS)
• Produce program updates, status reports and progress tracking
• Update and maintenance of Contract Work Breakdown Structure (CWBS)
• Maintenance of Contract Performance Measurement Baseline (PMB) including analysis and reporting on variances to the baselined schedules
• Monitoring analysis and reporting on Subcontractor Schedules in support of the Project Team
• Provide support in Earned Value Management (EVM) project reporting and analysis data to the Project Team and the customer
• Supporting the implementation and maintenance of the standard for scheduling practices, including configuration of tools
• Provides project reporting and analysis data to the project team on a weekly and monthly basis
• Monitor project milestones, deadlines and deliverables, identify risks or conflicts early and perform scenarios to inform Project decisions that optimise resources and schedule compliance
• Provides assistance to the Control Account Managers (CAM) in performance management, in particular for data analysis, variance analysis reporting and forecasting
• Interrogate and test assumptions related to project costs, including advice on setting up appropriate structures suited to the type and complexity of project that are transparent and reliable.
• Ensure alignment of budget, commitment and cost, respecting business rules in relation to financial data validation and monitoring that all payments relate to the project.
• Co-ordinate project schedules, tasks, meeting updates, and efficient distribution of reports
• Play a key role in the production of risk assessed detailed financial forecasts at disaggregated project cost code level, profiling cost forecasts across the full life cycle of the project into planned monthly cash flows, ensuring reporting deadlines are met and full compliance with financial procedures is achieved working in partnership with the Finance Manager.
• Monitor projects’ progress, including identifying critical activities and reviewing forecasts and progress achieved to date
• Provide input to the project risk, issue and opportunity register to ensure that risks are effectively managed to minimize their impact on schedule, scope, and budget of projects
• Track baselines, perform what-if analysis, and develop contingency plans
• Developing conceptual models for Business Capability traceability matrix to explain processes to all levels of users
• Performs minor finance and contract related functions under direct guidance of the Finance Manager, PMO and functional staff.

• ≥ 5 years experience in Master Planner/Scheduler & Project Controls in large projects in Oil and Gas, Manufacturing, Construction or Defence Industry.
• Proven track record in cost control and scheduling; working in an integrated project controls team on projects over the entire project lifecycle and knowledge of all project management disciplines.
• Knowledge of Defence ASDEFCON, CDRL, DIDs, MSRs, CWBS & CMS processes highly regarded.
• Relevant experience and knowledge of principles, tools and procedures.
• Proficiency in the use of project scheduling software, preferably MS Project or Open Plan
• Effective leadership, interpersonal and communication skills
• Ability to find ways of solving or pre-empting problems

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