Bid Coordinator

Come shape the future of education with us.

At Compass, we love working with schools and strive to deliver new innovations, functions, and process improvements as new technology becomes available. Our services are specifically designed to improve not only the school process but also community culture and student learning outcomes.

Compass is a product that genuinely provides students, teachers, and parents with an improved educational experience. You can leave at the end of each day knowing you made a difference to a student's education or helped make a staff member’s day just that little bit better.

Our school management ecosystem is now used in more than 3,000 schools across Australia and beyond. We’re joined by over 250 members of the Compass team, delivering smart school management solutions around the world.

About the Role & Team

As a Bid Coordinator, you will be responsible for developing high-quality, compelling bid and tender documents across all Australian jurisdictions and markets. Your work will effectively convey the value of Compass’ solutions to prospective clients from initial enquiry to project handover.

You'll work closely with the Growth team and other internal stakeholders to ensure submissions are accurate, aligned with client requirements, and positioned to highlight our competitive advantage.

You will:

• Coordinate the bid development process from kick-off meeting to submission, ensuring high quality responses through all stages of the process.
• Execute the planning, writing, stakeholder review and submission of responses to bids, tenders, proposals and presentations within given time frames.
• Collaborate with Leadership, Product, Marketing, Sales, and other relevant stakeholders to understand response requirements, gather accurate and relevant information and answer queries around content for submission of RFTs/RFIs etc. 
• Become a subject matter expert on Compass’ key features, technical specifications and benefits of our products and services. 
• Support the Senior Leadership Team with administrative duties related to bidding, estimating, and project kick-off.
• Prioritise competing deadlines and manage multiple bid projects simultaneously.
• Manage and maintain our bid collateral library, including standard responses and template materials, which is used as a repository to supplement the development of future submissions. 
• Maintain up-to-date knowledge of industry trends, competitor offerings, and best practices in bid writing and procurement for education technology.
• Ensure that all bids are compliant with statutory requirements, company policies, and industry standards.
• Conduct quality reviews and proofread bid responses to ensure accuracy, consistency and a professional presentation.
• Implement feedback from unsuccessful bids to continuously improve bid quality and outcomes, providing input into developing strategies that will improve the company's win ratio.

About You

This role requires strong skills in content creation, writing and editing, with an ability to meet strict deadlines in a complex business environment.

You will also have:

• A minimum of 2 years' experience in a bid, tender or proposal writing role, ideally within an education technology, SaaS, or technology-driven environment.
• Familiarity with procurement processes in Australia.
• Experience with project management processes and coordinating cross-functional teams.
• Superior written and verbal communications skills, including the ability to blend technical, persuasive, and creative writing techniques as needed.
• Ability to work under tight deadlines and respond quickly and effectively to changing priorities to meet submission timelines.
• A high level of motivation - you are a self-starter who can work independently and as part of a team.
• A true passion for education and improving outcomes for schools, teachers, and students.

What’s in it for you?

• We come together with our unique strengths to work towards a common purpose - shaping the future of education. When you join our team, you will collaborate with individuals who are passionate, driven, and open to embracing change in a fast-paced environment.
• A flexible working culture.
• Learning & Development opportunities - we want you to grow and get the most out of your role!
• Parental Leave Program for both primary and secondary carers.
• 24/7 access to our Employment Assistance Program (EAP) through the means of face-to-face, livechat and phone support.

It is a really exciting time to join Compass. We are growing and need people who want to grow with us. 

Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

Prior To Commencing Employment, You Require:

• A valid Employee Working With Children Check
• Verification of unrestricted work rights in Australia, e.g., citizenship, passport, or birth certificate
• A successful National Police Check