The Administration Assistant supports daily administrative operationsincluding processing orders, sales reporting, and customer interactions, while ensuring adherence to procedures and OH&S legislation.
Bring energy, care and excellence to our fantastic VIC Administration Team
As our Administration Assistant, you’ll be part of our highly respected team and will be responsible for supporting all facets of our business, from logistics to assisting our Sales Team. This is a highly autonomous role that reports to Administration Manager. You will be integral in championing the daily operations of our administration function, working closely with our frontline operations team to successfully deliver outcomes and targets. You’ll deliver this through:
● Assisting with the day-to-day VIC operations function, which includes processing of daily battery orders, monitoring team shared --inboxes, outbound calling to customers, and creation of purchase orders in the system.
● Daily sales reporting and processing of paperwork
● Reception duties as required, including management of incoming calls and greeting customers.
● Championing the administration of our MasterFit data base, ensuring new users are set up accordingly
● Administration procedures – ensure that all procedures are followed and support new staff in training in these areas support continual growth.
● Assisting the management team with general administration support, including but not limited to scanning, filing, banking, replenishment of stationery/supplies
● Ensure that OH&S legislation is always strictly adhered to, supporting the Administration Manager by participating in internal audits as required
● Management of fleet and traffic infringements
Sharp minds and trusted hands: here’s who we’re looking for:
You’re a go-getter. You always use your initiative, and you genuinely CARE about the people you work with and how you work. You have a warm and caring approach and can build relationships easily. You’re a down-to-earth person who can adapt their communication style and relate well with people from many different walks of life. You have a CAN-DO mentality, along with these qualities, you’ll also possess the following:
A motivated and determined mindset to build strong relationships with your fellow management team and critically across the Club Assist operation. You also pride yourself on an all-in-this-together mentality and you’re always someone the team can count on.
Ambition. You don’t have to be the next GM or state leader, but you’ll have the desire and drive for team success – which you’ll be rewarded and recognised for at every step.
Some basic administration experience with excellent communication skills, and a strong ability to work in a fast-paced team environment, plus you have a sense of humor and a genuine, down to earth personality.
Who are we and why should you apply?
Club Assist are specialists in battery sourcing, storage and installation. We bring the car battery that journeys with you, then gets you safely home again. We support the energy systems that power companies, economies and careers. And increasingly, we’re developing sustainable tech that makes for a cleaner planet.
Beyond all that, here’s why our people say they choose us and stay engaged:
● Bring energy, purpose and care
From getting people where they need to be, to creating a sustainable future for all, your work here matters.
● Get hands-on today, with eyes on tomorrow
We’re winning, innovating and growing fast. Here you can drive real change, one improvement at a time.
● Find good people and real connection
Our down-to-earth people care about who and how you are. They want to do the right thing and get the job done, together.
● Expect progressive leadership with heart
We have many excellent leaders, and we’re setting a high bar for all. Our vision relies on a motivated, supported team, and we’re making it happen.
Want to succeed and be recognised by a company that truly cares?
We have an exciting future ahead. To get there, we need people who CAN, who DO and who CARE! If that sounds like you, we’d love to hear from you. Check out the video below to see our values in action.
Next Steps
If you’re looking for a serious challenge in a culture of autonomy and flexibility, with a resilient and growing business, apply today! Please include your current resume and a short cover note relating to why you're interested and suitable for the role.
*We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant* All candidates will be contacted with an update on their application with a view to interviewing shortlisted candidates within the next couple of weeks.
We are committed to Equal Employment Opportunities, Ethical Practices, and the principles of Cultural Diversity. Club Assist is an Equal Opportunity Employer.
Please note: You must have full Australian work rights to be considered for this role. No Agencies Please.
Club Assist Melbourne, Victoria, AUS Office
473 Bourke Street, Eagle House, Level 8, Melbourne, Victoria, Australia, 3000
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