Technology Project Coordinator

Your role

At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.
You'll be a part of our Remuneration and People Operations team focusing on our HR Technology program of work, which includes initiatives in our core HR platform (Workday), process automation and AI. You will be based in any of our Australian offices (Brisbane, Melbourne, Perth or Sydney). As the Technology Project Coordinator, you will take on a breadth of responsibilities – we encourage creativity and flexibility, as no two projects will be the same.

Key duties will include

• Assisting in developing the HR technology roadmap for Allens

• Updating and communicating initiative plans, issues and risks as required

• Providing support and helping stakeholders to make key decisions around prioritisation and timelines

• Leading smaller projects and providing coordination for larger initiatives

• Providing input into functional and technical decisions as needed

• Supporting the change management activities, including review of training materials, help guides, and facilitation of engagement sessions and demonstrations

• Supporting data migration and testing activities where required.

This is a full-time 12-month Fixed Term position. At Allens we have a hybrid working structure, typically 60% in the office and 40% from home. We would be happy to discuss any other flexible working arrangements that best support you.

About you

The role requires demonstrable experience in the following skills:

• Communication: Excellent verbal and written communication skills to interact with stakeholders and technical teams.

• Planning and Prioritisation: Ability to maintain oversight of a diverse portfolio of work

• Problem-Solving: Ability to troubleshoot and resolve issues within the Workday system.

• Project Management: Experience in managing small projects, including planning, execution, and monitoring.

• Business Analysis: Strong analytical skills to understand business needs and translate them into technical requirements.

• Collaboration: Ability to work effectively in a team environment and collaborate with cross-functional teams.

• Attention to Detail: High level of accuracy and attention to detail in documentation and system configuration.

Demonstrated experience in any or all of the activities below will be advantageous:

• Business Process Mapping: Experience in mapping and optimizing business processes.

• Stakeholder Management: Proven ability to manage relationships with stakeholders at various levels.

• System Testing: Experience in developing and executing test plans to ensure system functionality.

• Training and Support: Experience in providing training and support to end-users.

• Continuous Improvement: Track record of identifying and implementing process improvements.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we can support secondments all over the world.

Our perks

Our benefits include:

• Financial: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.

• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.

• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.

• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.

• Recognition: team-based recognition including social activities and contribution-based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

About Allens

Allens is a leading international law firm with a proud 200-year heritage of shaping the future for our clients, our people and the communities in which we work. From playing a pioneering role in the development of legislation and regulatory frameworks in the Asian region, to acting on numerous 'firsts' across a range of industry and community issues, it is in our DNA to make a difference and help shape what our world looks like. Our alliance with Linklaters connects our clients and teams with an international network of legal leaders that spans 41 offices in 26 countries. We value personal growth and career progression equally. Through our in-depth career coaching, focus on innovation, and international secondment program, we aim to create future leaders in the legal industry.

How to apply?

We'd love to hear from you so please click "apply now"! If you would like to find out more, please visit "This is Allens" or listen to our Allens Confidential podcast to hear real stories from real people about life at Allens. Alternatively, for a confidential discussion, please phone Priyanka, Talent Acquisition Consultant on +61 3 9613 8835.

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at [email protected].
We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at [email protected]. The right role for you might be just around the corner!