Senior Project Coordinator

We value inclusivity and diversity at Envato. Research shows candidates from neurodiverse and underrepresented backgrounds often only apply for roles if they meet all the criteria. We like to make our hiring decisions based on experience and passion, so if you’re keen to apply and need reasonable adjustments please let us know. We also encourage you to let us know the pronouns you use at any point during the recruitment process.

About Envato

We exist to empower creatives to thrive independently and as a community. We work to be the must-have, most used, intelligent and essential creative companion where we empower creatives to create freely and confidently, and accelerate their everyday creative process however and wherever they work.

We proudly support the lives of creative pros all over the world, from web developers and graphic designers, to marketers, videographers, photographers and more. We’ve built a community where anyone can get their creative projects done, and where creators bring their ideas to life and in the process, earn a living doing what they love. Our mission is to be the singular destination for creative assets. It doesn’t get much better than that! 

We are a global and rapidly scaling business. Blending purpose and profit, we're a passionate B Corp, committed to making a positive impact on the communities we engage in. You can read more about our purpose, mission and values on our website.

We’re leaders in flexibility and have embraced ways of working to encourage this for a long time. Where we can, let’s make work, work for you! Our roles can be based ANYWHERE in Australia or New Zealand, and while we all mostly work from home we’re proud of how we keep our global team connected.

About the Role

As a Senior Project Coordinator at Envato, you’ll play a key role in organising and facilitating projects that require coordination beyond the typical scope of our long lived domain teams, these tend to involve multiple domains and external stakeholders. You’ll manage cross-domain projects, ensuring smooth collaboration with teams like marketing, customer service, and external partners. You’ll work with engineering managers, product managers, and business analysts to define project objectives and ensure accountability.

In this position, you’ll provide delivery assurance for strategic projects, monitoring progress across various teams, managing dependencies, and driving outcomes to meet project goals. By keeping all stakeholders informed and engaged throughout each project phase, you’ll play a crucial role in successfully delivering high-complexity initiatives that span across different functions or domains, supporting Envato’s goals and enhancing the customer experience.

What you'll be doing

• Provide delivery assurance support by planning, scheduling, and tracking activities for cross-functional projects.
• Oversee and maintain project documentation, ensuring accuracy and accessibility for all stakeholders.
• Facilitate clear communication between internal teams, domain leaders, and all stakeholders.
• Support resource management to meet project milestones, assisting teams in addressing resource gaps or conflicts.
• Track and manage dependencies and coordination needs for projects spanning multiple teams.
• Monitor project risks and blockers, collaborating with teams to resolve issues and maintain progress.
• Contribute to the continuous improvement of project management processes for efficient coordination.
• Provide administrative support, including documentation updates and other project-related tasks.
• Use project management tools to support planning, tracking, and reporting of project deliverables.
• Manage stakeholder expectations, ensuring alignment across domains, business units, and external partners.

About you

• 3+ years of experience in project coordination or a similar role, within a technology-driven environment and ideally, within a global organisation.
• Highly organised and detail-oriented, skilled at handling multiple projects and priorities simultaneously.
• Strong communicator, comfortable engaging with stakeholders from varied technical backgrounds and seniority levels.
• Problem-solving mindset, adept at identifying challenges and removing blockers.
• Collaborative and proactive, promoting transparency and accountability within teams.
• Experienced in distributed, remote-first teams, adept at managing work across time zones.
• Skilled in agile environments with a solid grasp of product development processes.
• Proficient in stakeholder management and cross-functional team collaboration.
• Experienced with project management tools like Jira and Trello, supporting effective project planning and tracking.

Some of the great things we offer

• We are a remote business with full flexibility for you to manage work and life as you need - outcomes are what’s important to us.

• We provide MacBook Pros or HP’s for you to do your best work, as well as all your initial and ongoing tech setup to suit your individual needs.

• It’s important you love your home office so we will provide a contribution towards your set up and a monthly allowance to support work from home costs. 

• Want to expand your family? We will support you! We offer 20 weeks paid primary carer leave (with super paid on top for the first 12 months); and 6 weeks paid secondary carers leave. 

• Connection is so important in a remote business. That’s why we provide you with an annual allowance to meet up with colleagues and share some food and a laugh. 

• Continuous improvement is encouraged and we provide an annual budget for you to put towards your learning. 

• We know our product is awesome so we will provide you with a free Envato Elements subscription for your side gigs and/or personal use.

• Your wellbeing is paramount and we provide access to a holistic assistance program that provides support in many areas of life and health.

Our culture

• We are B Corp certified & believe in succeeding sustainably as one global team. 

• We are leaders in flexible working and really walk the talk - our work from anywhere benefit allows you to work and travel for up to 3 months in another country. We have also removed standard hours from contracts to empower our people to work in a way that makes sense to them.

• We support working parents through a range of initiatives, including being a proud partner with Grace Papers.

• As part of our values and vision, Envato contributes 2% of profits to charities in each of the three main countries we operate in.

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Envato is proud to be a 2024 Circle Back Initiative Employer and we commit to respond to every applicant.

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