Procurement Specialist – Travel and Expense

About the role  
  

We’re seeking a Procurement Specialist – Travel and Expense, who will be responsible for providing operational support for the travel and expenses including the corporate card program in both Australia and North America.   
  

You’ll join an innovative team, who provide support to the broader procurement function from time to time on activities relating to purchase order processing, contract maintenance, and supplier management. 
  

As our Procurement Specialist – Travel and Expense, you’ll contribute to lasting and positive changes that shape the future of our cities and communities. It’s meaningful, challenging and exciting work.  

Day-to-day, you will:  

• Manage the corporate credit card program, including issuance, limit changes, and compliance monitoring 

• Ensure timely and accurate processing of expense reports, including auditing for policy compliance and supporting documentation 

• Lead initiatives to reduce travel and expense costs, including preferred hotel tiers, ride-sharing, and policy enforcement  

• Develop, implement, and maintain corporate travel policies and procedures in line with business needs and compliance requirements 

• Oversee all travel arrangements including air and hotel, ensuring alignment with preferred suppliers and negotiated rates 

• Support the negotiation of contracts and service level agreements with travel service providers, including airlines, hotels, and travel management companies

• Maintain strong relationships with internal stakeholders including Finance, Procurement, and People Leaders to ensure alignment and support 

• Promote virtual alternatives to travel where appropriate to reduce costs and environmental impact 

• Develop strategic relationships with internal stakeholders across the category to understand their business requirements and ensure that category management solutions are appropriate for their current and future business needs 

• Working with the Procurement Operations Manager, ensure formal 

• Supplier Performance Reviews are implemented for the key Travel & Expense suppliers 

This role will suit someone with a curious mind and transferrable skills and experiences, including:  

• Several years proven experience in procurement or finance with direct experience with travel and expense management 

• Experience managing or supporting corporate card and travel programs 

• Attention to detail, sound organisation and time management skills, and the ability to prioritise 

• Strong Excel and data analysis skills; ability to prepare dashboards and reports

• Excellent interpersonal and communication skills to influence stakeholders across all levels, support change adoption, and manage escalations or non-compliance tactfully 

• Strong customer focus, particularly relating to support and training to Procurement users 

• Track record of identifying and delivering process enhancements, automation opportunities, or policy simplification initiatives in a procurement or finance setting 

• Previous experience with Serko (Zeno), Workday and Workday Strategic Sourcing is desirable 

If you meet some of these requirements, but not all, we encourage you to submit your application.  

With a career at Transurban, you’ll enjoy a range of benefits, including:   

• A range of flexible working and leave options, including the option to purchase an additional six weeks of leave each year   

• 16 weeks paid parental leave (regardless of gender or carer status), with no waiting period, with Superannuation paid during unpaid leave as well 

• Learning and development opportunities to support your career interests  

• Health and wellbeing support—access to Headspace and our EAP program, wellness facilities, and more  

• Share offers and insurance benefits  

• Social activities, community give-back programs and paid volunteer days  

We offer a range of flexible working and leave options, so you can balance your work and life commitments and interests. Have a conversation with us about how this could work for you.   

We embrace diversity with a foundation of safety, wellbeing and inclusion; where everyone belongs. We treat everyone with fairness, consideration and respect, regardless of gender, gender identity, marital or family status, sexual orientation, age, ethnicity, religious beliefs, cultural or socio-economic background, perspective, and experience – whether they work for us or not. We want to ensure everyone feels comfortable and safe to express ideas, questions and concerns.  

We strongly encourage applications from candidates of diverse backgrounds and lived experiences, including Aboriginal and Torres Strait Islander people and people living with disability. If you require any adjustments or support during the recruitment process, please contact us on [email protected].   

Ready to help us keep cities moving? Apply today.