Senior Integrated Project Manager

We are a team. We are accountable. We partner with our clients to deliver strategic creative we are proud of. 

We learn together, we create together, we win together. 

And most importantly, we have fun together. 

About the role:

As a Senior Integrated Project Manager, you are the operational backbone of your client squad—responsible for the seamless delivery of integrated campaigns across all channels and touchpoints. You drive project excellence while also managing and optimising the allocation and utilisation of your squad’s creative, strategy, and design resources. You ensure that your squad operates efficiently, delivers outstanding work, and maximises profitability. 
You will also play a key role in integrating Hogarth—Ogilvy’s dedicated production partner—into all relevant project workflows, ensuring seamless collaboration, effective planning, and successful delivery across both organisations. 

What you’ll do:

Integrated Project/Program Management 

• Lead end-to-end planning, scoping, and delivery of integrated projects (TV, radio, print, OOH, digital, social, etc.) within your squad. 
• Collaborate with account, strategy, creative, and production leads to understand requirements, develop project plans, and estimate costs. 
• Drive projects forward, proactively managing risks, resolving blockers, and ensuring milestones are met. 
• Manage project scope, track burn rate, flag overruns, and ensure change requests are appropriately scoped and charged. 
• Lead project WIPs, stand-ups, and progress updates for internal stakeholders and clients. 
• Anticipate and manage client needs and expectations throughout project delivery. 
• Ensure early and ongoing involvement of Hogarth as Ogilvy’s production partner in all relevant projects, providing them with timely visibility of upcoming work, accurate forecasting, and clear requirements to enable successful delivery. 

Squad Resource Management & Utilisation 

• Own resource allocation, scheduling, and trafficking for all creative, strategy, and design resources within your squad, in consultation with the ECD. 
• Forecast, plan, and balance workloads to maximise utilisation and avoid bottlenecks or overcapacity. 
• Maintain accurate, up-to-date records of resource availability and utilisation using agency tools (e.g., Wrike, Resource Guru). 
• Proactively identify and resolve resource conflicts; escalate complex issues to the Squad Client Lead or Operations Director as required. 
• Liaise with other squads for cross-squad resource sharing or conflict resolution when necessary. 
• Schedule and coordinate creative briefings, reviews, and internal meetings to align with project timelines, or delegate to (senior) account managers as appropriate. 
• Ensure timely involvement of specialists and producers at all project stages. 
• Support the hiring, onboarding, and management of freelancers for your squad, maintaining relevant records as needed. 
• Collaborate proactively with Hogarth production teams, coordinating schedules, sharing forecasts, and facilitating their integration into squad workflows. 
• Act as the primary point of contact between your squad and Hogarth for all production-related matters, ensuring alignment on timelines, deliverables, and resource needs. 

Commercial & Financial Management 

• Jointly own margin growth/protection and revenue targets with account leads. 
• Oversee revenue recognition, update trackers, and ensure financial compliance. 
• Assist with annual Scope of Work costing and monthly forecasting for your squad. 
• Monitor missed revenue and overruns, share learnings, and implement improvements. 

Process Governance & Improvement 

• Take ownership of workflow processes within your squad, continuously seeking opportunities to improve efficiency and effectiveness. 
• Champion the use of workflow and resource management tools, ensuring data integrity and adoption within your squad. 
• Foster a culture of operational excellence by sharing learnings and best practices with other squads. 
• Provide leadership and mentorship to junior team members, supporting their development. 

Collaboration & Communication 

• Act as the operational liaison between account, creative, strategy, and production teams within your squad. 
• Foster strong relationships with internal and external stakeholders to enable smooth project delivery. 
• Participate in and contribute to regular WIPs, planning sessions, and problem-solving forums. 

What you'll bring:

• 7–10+ years’ project management experience in a creative agency or similar environment. 
• Demonstrated expertise in resource management, capacity planning, and workload balancing. 
• Proven ability to deliver integrated campaigns across digital, social, and traditional channels. 
• Strong financial acumen; experience managing budgets, revenue, and profitability. 
• Advanced proficiency with project/resource management tools (e.g., Wrike, Smartsheet, Resource Guru, Jira). 
• Proficiency with AI-powered tools for project management, creative development, workflow automation, and data analysis (e.g., ChatGPT, Midjourney, Adobe Firefly, Notion AI, etc.). 
• Excellent written and verbal communication skills. 
• Ability to build effective relationships and collaborate across disciplines. 
• Experience supervising/mentoring junior staff. 
• Track record of process improvement and driving operational excellence. 
• Ability to manage multiple projects and priorities simultaneously. 

Why Ogilvy?   

• Go global with Ogilvy: As part of a leading global network, you'll have access to exciting career pathways and opportunities around the world. Expand your horizons and connect with colleagues across the globe. 
• Family & caregiver support: We offer a gender-neutral parental leave policy, providing 16 weeks of paid leave to support all parents and caregivers throughout their journey. We're committed to helping you balance your career and family life. 
• Unlock the power of AI: Get exclusive access to WPP Open, our cutting-edge global AI platform, and leverage the latest technology to enhance your work and drive innovation. 
• Belong at Ogilvy: We're deeply committed to fostering an equitable and inclusive workplace. Our Inclusivity & Impact Council, SheCD, WPP Unite, and Reconciliation Action Plan programs are just some of the ways we're creating a culture where everyone feels valued and respected. 
• Invest in your growth: We're invested in your success. You'll receive a tailored personal development plan to help you achieve your goals, along with dedicated support from your manager to guide your career journey. We leverage Culture Amp to facilitate meaningful career conversations and track your progress. 
• Recharge & rejuvenate: Enjoy a range of additional leave benefits, including your birthday off, Summer Fridays, and loyalty leave (an extra day for each year you're with us). 
• Wellness your way: Take advantage of discounted rates with health and fitness providers, plus access to yoga, meditation, and wellbeing programs to support your mental and physical health. 
• Work in style in Melbourne: Enjoy our revamped office with luxury end-of-trip facilities situated opposite the Botanical Gardens.
• Confidential support: We provide confidential counselling support through Telus EAP to help you navigate any personal or professional challenges. 
• Recognising excellence: We celebrate your achievements and loyalty through our employee reward programs. 
• Referral bonus: Bring your talented friends to Ogilvy and receive a bonus! 
• Unlock exclusive savings: Access discounts and vouchers for major household brands through our benefits platform, perkSPACE. 

Please note: All applicants must have valid Australian working rights.

At Ogilvy, inclusivity is essential to our success. We're committed to building a workplace that embraces various perspectives, experiences, and backgrounds, knowing that diverse teams drive more impactful work. 

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, Māori, people with disabilities, diverse cultural and linguistic backgrounds, all ages, genders, sexual orientations, gender identities and expressions, nationalities, and family structures. 

We believe everyone thrives when they can be themselves. We provide equal opportunities and are committed to creating an inclusive environment where everyone feels valued, respected, and empowered to reach their full potential.  

If you require any accessibility adjustments during the recruitment process, please let us know: [email protected]