Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.
This is an active pooling requirement for future opportunities. Passing the recruitment process does not guarantee placement and depends on future role availability.
Please note that this is a three-month contract position. The recruitment team will discuss the specifics with you upon receipt of your application.
Summary of Role
As a Senior Executive Assistant, you are a "force multiplier" and strategic partner to our C-level leadership. You will serve as a trusted confidant and primary point of contact, managing global logistics and communications to ensure the executive’s professional and personal life runs with perfect synchronization.
Your Impact & What You'll Do
- Optimize Time: Strategically manage the executive’s calendar, prioritizing high-impact meetings and protecting their time.
- Orchestrate Logistics: Arrange complex, fluid travel itineraries and pivot instantly to handle changes in a fast-paced environment.
- Act as a Gatekeeper: Manage high-profile communications and liaise with global CEOs and executives with total professionalism.
- Maintain Flow: Handle sensitive personal administrative duties and financial commitments with absolute confidentiality.
- Anticipate Needs: Operate ten steps ahead by making independent decisions and solving problems before they reach the executive.
Why You'll Thrive at Execo
- Experience: 6+ years as a dedicated EA supporting C-level leadership in a fast-paced corporate setting.
- Precision: Master of organization and time management, capable of handling multiple priorities without error.
- Diplomacy: Exceptional interpersonal skills with the ability to build relationships at all levels of a global organization.
- Tech-Fluency: Advanced proficiency in modern office management tools and corporate communication technology.
- Discretion: Strong leadership qualities with a proactive and confidential approach to sensitive situations.
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What you need to know about the Melbourne Tech Scene
Home to 650 biotech companies, 10 major research institutes and nine universities, Melbourne is among one of the top cities for biotech. In fact, some of the greatest medical advancements were conceptualized and developed here, including Symex Lab's "lab-on-a-chip" solution that monitors hormones to predict ovulation for conception, and Denteric's vaccine for periodontal gum disease. Yet, the thousands of people working in the city's healthtech sector are just getting started, to say nothing of the tech advancements across all other sectors.
