As a Portfolio Administrator at HUB24, you will manage product queries, support tax reporting, ensure data integrity, and comply with regulations.
HUB24 is a market leader in the wealth industry, delivering cutting-edge platform, technology, and data solutions. We believe the most valuable investments begin with our people. Our culture is driven by innovation, ambition, and agility.
We encourage our team to bring fresh ideas and creativity to the table. Instead of being held back by bureaucracy, we foster an environment where individuals are empowered to make a meaningful difference—both to our business and to our clients’ success.
HUB24 Limited is publicly listed on the Australian Securities Exchange (ASX: HUB).
Benefits and Life at HUB24 Learn more about our employee benefits HERE.
Join a team driven by service excellence.
At HUB24, we pride ourselves on delivering exceptional outcomes for our clients. We are seeking a highly motivated Portfolio Administrator – PARS (Portfolio Administration & Reporting Services) to join our collaborative team. In this role, you will play a key part in maintaining high service standards, supporting tax reporting, and ensuring data integrity for our external non-custody platform services clients, including Ord Minnett.
We are open to hiring candidates in both Sydney or Melbourne.
What You’ll Do:
- Provide outstanding client service by managing product administration queries, processing client instructions, and resolving issues promptly, always maintaining a service excellence mindset.
- Reconstruct historical cost base data for CGT reporting, support tax reporting processes, and liaise with external providers to ensure accurate and timely report delivery.
- Process account closures, service fees, and ensure compliance with MDA monitoring and reporting requirements.
- Work collaboratively with internal teams (e.g., Reconciliations and Corporate Actions) to ensure data integrity and seamless operations.
- Support compliance with internal policies and external regulations, proactively identify risks, and contribute to ongoing improvements in processes and systems.
What You’ll Bring:
- 3 years’ experience in Portfolio administration or a similar role.
- Proven ability to prioritise work and meet agreed deadlines.
- Ability to work autonomously as well as collaboratively within a team environment.
- Computer literacy in Microsoft applications (intermediate Microsoft Outlook, Excel & Word)
- Experience with IPS/ Iress
- Basic understanding of Corporate Actions and their effect on cost bases
THE HUB24 STORY We think creatively and we’re not constrained by traditional thinking or barriers to success. We’re led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.
Check out why our people love working at HUB24!
We pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so. If you don't feel you fit this role 100%, we would still love to hear from you. Tell us what you're interested in - you still might have a skill we didn't realise we needed!
The Recruitment Process:
- Acknowledgement email once your application has been submitted.
- Our Talent team will start reviewing your application, if unsuccessful you will be notified.
- If your application progresses to the next stage, our Talent team will be in touch to discuss your alignment with the role.
- If you’re a person with an impairment or disability, this is an opportunity to share with us any accessibility requirements that you may have for the role.
- Should you require any accommodations to the recruitment process, please contact [email protected] and one of our team will be in touch.
- Interviews can happen virtually or face to face with the hiring manager, or other members of the broader team. Depending on the role, there may be more than two interviews.
- Communication of outcomes to successful and unsuccessful candidates and feedback provided.
*As part of our process, a police check will be conducted on all successful candidates*. Further details on our HUB24 Group Recruitment Privacy Collection notice can be found here.
2024 Circle Back Initiative Employer – we commit to respond to every applicant.
Endorsed by WORK180, we are proud to be recognised as an employer of choice for women.
We have been nominated and placed on the BOSS Best Places to work list.
Seek Star Awards 2024 - Nominated as a finalist for the Best Employer Brand Initiative
HUB24 is an equal opportunity employer. We are committed to creating an inclusive environment where diverse perspectives are valued and every individual is treated with respect. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, people from culturally and linguistically diverse communities, and people of all gender identities and sexual orientations. If you require adjustments to the recruitment process or have accessibility requirements, please let us know – we’re here to support you.
Top Skills
Ips
Iress
Excel
Microsoft Outlook
Microsoft Word
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