The Personal Assistant will support the CEO by managing schedules, organizing tasks, liaising with vendors, and maintaining confidentiality.
About the Role
We are seeking a dedicated and highly organized Personal Assistant to support the CEO and his family with personal and administrative tasks, ensuring efficiency in daily life. Although this is a remote position, the work schedule aligns with Pacific Time (PST), requiring availability during the week from 9:00 AM to 5:00 PM PST. This role requires a proactive approach to managing personal requests, scheduling, anticipating outcomes and organization.
Key Responsibilities
- Manage and maintain the CEO’s personal calendar, scheduling appointments, errands, and commitments.
- Order meals, coordinate deliveries, manage apartment maintenance tasks and handle other personal requests promptly and accurately.
- Keep the CEO’s personal and professional life organized by creating systems, reminders, and prioritizing tasks.
- Communicate effectively with vendors, service providers, and other contacts on behalf of the CEO.
- Anticipate needs and proactively address potential issues or requests.
- Maintain strict confidentiality and discretion in all aspects of the role.
Qualifications
- 3-5+ years of experience as a Personal Assistant or similar support role.
- Exceptional organizational and time-management skills.
- Strong problem-solving skills and the ability to anticipate needs.
- Must have experience with coordinating tasks to completion with great outcomes.
- Tech-savvy, with proficiency in tools such as Google Workspace, task management apps, and communication platforms.
- Professional demeanor and excellent communication skills.
- Flexibility to adapt to changing priorities and demands.
Top Skills
Communication Platforms
Google Workspace
Task Management Apps
Similar Jobs
Other
The Personal Assistant will manage documents, perform data entry, coordinate calendars, respond to emails, and assist with various ad hoc tasks while working US hours.
Top Skills:
Google CalendarMS Office
Big Data • Food • Hardware • Machine Learning • Retail • Automation • Manufacturing
The Sr Manager, BTP will manage the planning and execution of software applications within SAP BTP, oversee project management, collaborate with teams, and implement regional and global software strategies, while ensuring adherence to business goals and service level objectives.
Fintech • Information Technology • Insurance • Financial Services • Big Data Analytics
The Team Leader will oversee the TPRM process, ensure timely processing of transactions, manage vendor relations, and coordinate special projects to improve operational efficiency while producing insightful reports.
Top Skills:
Data AnalysisReporting Tools
What you need to know about the Melbourne Tech Scene
Home to 650 biotech companies, 10 major research institutes and nine universities, Melbourne is among one of the top cities for biotech. In fact, some of the greatest medical advancements were conceptualized and developed here, including Symex Lab's "lab-on-a-chip" solution that monitors hormones to predict ovulation for conception, and Denteric's vaccine for periodontal gum disease. Yet, the thousands of people working in the city's healthtech sector are just getting started, to say nothing of the tech advancements across all other sectors.
