Salary Range: $45,000 - $50,000
Who we are:
Canaccord Genuity (CG) is a leading independent full-service financial services firm, with operations in two principal segments of the securities industry: wealth management and capital markets. CG is driven by an unwavering commitment to build lasting client relationships – we achieve this by generating value for our individual, institutional, and corporate clients through comprehensive wealth management solutions and investment banking services. We are a leading independent wealth management firm in Canada, and the leading mid-market provider of investment banking advisory, equity research, sales and trading services for corporations and institutions.
We pride ourselves on understanding our clients’ needs and finding innovative, bespoke solutions. Our entrepreneurial and friendly team will challenge you to learn and grow every day. We value great work and collaboration and strive to eliminate bureaucratic thinking. We’re looking for talented people who thrive in a fast-paced environment and want to have an impact with innovative ideas and best practices.
Come be a part of our Canadian success story and help deliver superior experiences for our clients. At CG, we recognize that diversity across our business strengthens our client relationships and enables more innovative solutions. We strongly encourage applications from all qualified individuals regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. CG provides an accessible candidate experience. If you need any accommodations throughout the interview process and beyond, please let us know.
Our Canadian operation, Canaccord Genuity Corp., is currently looking for an Office Services Administrator who will be a central point of contact regarding day-to-day operations in support of the business. Department hours are 6:30am – 3:30 pm from Monday to Friday in Vancouver. The successful incumbent must be willing and able to work 40 hours per week with overtime as needed.
Responsibilities:
- Collect and distribute mail and packages over 5 floors.
- Pick-up and process incoming and outgoing mail.
- Coordinate outgoing courier requests for local, national, and international deliveries, including inter office; and receive, sign for, and track incoming couriers.
- Record incoming cheques and security certificates and hand deliver to the Treasury and Securities departments.
- Meet daily, weekly, and monthly Mailroom deadlines.
- Develop and maintain a prominent level of expertise and knowledge of the Mailroom functions.
- Respond effectively to department-related inquiries in a friendly and professional manner via telephone, e-mail, and in person.
- Provide support to the reception desk as required by answering phones, client inquiries and greeting clients in a polite and friendly manner.
- Maintain copy paper stock on floors.
- Maintain high standards for both indoor and outdoor office spaces by promptly addressing issues and ensuring a safe, functional environment.
- Oversee the upkeep of the outdoor patio area, including covering and uncovering furniture as needed, ensuring all items are clean, functional, and properly stored, and perform outdoor tasks in varying weather conditions when required.
- Provide support for facilities-related tasks such as programming access cards, assisting with client parking, and handling occasional operational needs.
- Assist other members of the Office Services or Facilities teams as required.
- Assist with and provide input to special projects as identified by the team and Manager.
- Identify, initiate, and participate in process reviews and continuous improvement initiatives.
- Maintain the cleanliness and stock of 12 kitchens throughout each day to a high standard.
- Organize, order, and track kitchen and hospitality supplies.
- Prepare boardrooms for meetings and events, including setup and coordination.
- Support with Barista coverage as required.
Skills & Qualifications:
- Similar experience in a professional office environment, ideally in a customer service role.
- Previous experience in hospitality is considered an asset.
- Strong and effective communication skills.
- Strong ability to problem-solve and take initiative.
- Ability to demonstrate a collaborative and forward-thinking approach to process and role development and improvement.
- Strong organization and prioritization skills with the aptitude for tracking and efficiently completing multiple tasks with extreme accuracy.
- Intermediate knowledge of MS Office (Outlook, Excel, & Word).
#LI-VP1 #LI-Onsite #INDHP
All applications will be held in strict confidence.
In order to be considered for employment, candidates selected for interviews will be required to show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.
Protecting your online safety:
Canaccord Genuity and its affiliates do not use text messages for recruitment purposes. If you have received a text message claiming to be from CG or an authorized representative regarding job recruitment, please treat as fraudulent and do not respond.
We wish to thank all candidates for their interest but only those applicants selected for an interview will be contacted. No phone calls please. Thank you for your understanding.
