Office Coordinator

Position: Office Coordinator

Location: Melbourne

At TMX Transform, we partner with some of the world’s leading brands to transform supply chains and deliver operational excellence. We’re looking for an energetic, highly organised, and people-focused Office Coordinator to join our Melbourne office.

This role with help shape the employee and client experience, create a welcoming and high-performing workplace environment and keep our operations running smoothly. If you thrive in a fast-paced environment, this could be the role for you!

Key responsibilities: 

Office Coordination: 

• Oversee day-to-day office operations and ensure smooth functioning of administrative processes.  

• Maintain office supplies inventory, anticipate needs, and reorder supplies as necessary.  

• Coordinate office maintenance and repairs, liaising with vendors and service providers such as cleaners.  
• Oversee the company merchandise, maintaining stock levels and being the point of contact for all staff orders.
• Provide support with employee laptop set up, onboarding to ensure a smooth experience for employees.

Team support:

• Provide administrative support to the leadership team, including assistance with C-Suite expense management.
• Act as a key support point for the broader Melbourne team, helping keep operations organised and connected.
• Take ownership of welcoming clients, while maintaining meeting space at all times.

Event Coordination: 

• Plan and organise company events, meetings, catering arrangements, and logistics.  

• Assist in coordinating team-building activities and special events to foster a positive work environment.  

Financial Administration: 

• Assist in monitoring budgets for office expenses, ensuring adherence to financial guidelines.  

• Support with the administration of our project management systems and consolidation.  

Qualifications:  

• Previous experience in an office manager or similar role would be desired.

• Proficiency in Microsoft Office Suite

• Strong organisational and time management skills, with the ability to prioritise tasks effectively.  

• Excellent interpersonal and communication skills, both written and verbal.  

Behaviours/Key Attributes: 

• Strong communication skills, with a collaborative and approachable style.
• Excellent organisational and multitasking abilities. Strong written and verbal communication skills. 

• Proactive, can-do attitude with willingness to learn. 

• Strong at building ongoing stakeholder relationships   with an extroverted nature, not afraid to approach new people

• Flexibility and adaptability to changing priorities and deadlines.