Join us as an Executive Assistant & Office Coordinator in our Melbourne office, where you’ll provide vital support to the CEO and help create a smooth, well-organised workplace.
This hybrid role offers flexibility, with one day a week working from home.
About Lonsec
Lonsec is one of Australia’s leading investment research and insights providers, trusted by financial advisers, fund managers, and super funds for our deep expertise, forward-thinking analysis, and powerful portfolio tools. Our mission is to drive smarter investment decisions and support the growth of the financial industry through cutting-edge research and actionable insights.
About The Role:
This is a key role providing exceptional executive support, primarily to the CEO while also assisting the wider leadership team. You’ll manage the CEO’s calendar, travel, communications, and priorities ensuring their day runs seamlessly.
Alongside your executive support duties, you’ll oversee the daily operations of our Melbourne office, fostering a positive and productive workplace environment.
Responsibilities:
Executive Assistant Responsibilities
- Manage the CEO’s calendar, emails, and priorities, ensuring smooth scheduling and coordination of meetings.
- Prepare documents, presentations, and expense claims, while handling internal and external queries with professionalism and confidentiality.
- Support executive meetings with agendas, room setup, and minute-taking, plus other tasks as required.
Office Coordination & Reception
- Oversee office operations including supplies, catering, maintenance, and meeting room bookings to maintain a productive environment.
- Arrange travel bookings within policy, greet visitors, manage calls, and assist with onboarding activities for new starters.
- Support organising logistics for staff events such as the Christmas Party and EOFY celebrations.
About You:
- Undergraduate degree in a business-related discipline (advantageous).
- Proven experience in executive support and office administration.
- Exceptional communication and interpersonal skills, with strong organisational ability to manage competing priorities.
- High level of initiative, flexibility, and self-motivation.
- Advanced proficiency in Word and PowerPoint, with solid Excel skills.
- Professional, discreet, and committed to maintaining confidentiality at all times.
What we offer
- Ongoing flexible working arrangements
- Family friendly work-life balance
- Paid parental leave
- Volunteer and Study leave
- Genuinely open and supportive culture with an approachable executive team
- Ongoing training and professional development
- Wellness program (including an annual wellness reimbursement for all staff to put towards health and wellness-related activities)
- Social and charity events
Lonsec is an equal opportunity employer and are committed to creating an inclusive environment for all employees. We encourage applications from people belonging to groups underrepresented in Financial Services.
Working rights - You must hold current permanent and full-time working rights in Australia eg. Citizen or Permanent Resident
Top Skills
Lonsec Melbourne, Victoria, AUS Office
33/120 Collins St, Melbourne, Victoria, Australia, 3000
