M-Files
Growth Marketing Coordinator (Remote, United States - Eastern Time Zone)
APPLICATION DEADLINE: Friday, January 9th at 5:00pm central time, we encourage you to apply if interested. We are targeting a March start date for this opportunity, with interviews being completed January - February.
We recognize that job searching can sometimes feel uncertain, and we want to be respectful of your time and interest. We're committed to providing updates after the review period and thank you in advance for considering M-Files as your next career opportunity.
Who We Are
M-Files is redefining how work gets done. Our AI-native document management system offers purpose-built business use cases, spanning universal and industry-specific workflows, to enable secure collaboration, automate processes, and ensure governance.
Unlike traditional systems, M-Files organizes content around the context of your business — connecting documents to related people, projects, and transactions. With our unique metadata-driven architecture, organizations can model content in line with their business processes, unify information across silos, and apply AI at scale. The result is greater productivity, reduced risk, and smarter, faster decisions for over 6,000 customers in 100+ countries.
At M-Files, our Guiding Principles unite us across diverse cultures and personalities:
- Make It Happen – We set bold goals, take ownership, learn from mistakes, and relentlessly pursue results.
- Help Others – We lead with kindness, assume good intentions, hold one another accountable, and celebrate wins together.
- Love Customers – We put customers and partners at the heart of everything, delivering value with respect, fairness, and speed.
To learn more about us we encourage you to visit our company page.
To learn more about how we became a Certified Great Place to Work visit, Working at M-Files | Great Place to Work.
Summary of the Role
The Marketing Coordinator is a mission-critical execution partner supporting the full Growth Marketing engine across operations, events, ABM, and digital. Reporting to our Senior Growth Marketing Manager, this role orchestrates day-to-day marketing workflow, ensures flawless campaign development and reporting, and drives operational excellence across systems and processes. The ideal candidate is highly organized, detail-obsessed, technically savvy, and thrives in a fast-paced, data-driven environment.
Campaign & Digital Operations
- Assist with all marketing activities across the NORAM funnel, supporting channel owners and cross-functional teams.
- Manage HubSpot operational tasks, including:
- List uploads, segmentation, and data hygiene
- Creation and maintenance of landing pages and forms
- Email builds, QA, scheduling, and performance pulls
- Maintain and update campaign assets, tagging structures, and reporting links to ensure accurate attribution.
- Support digital marketing and ABM efforts.
Marketing Analytics & Reporting
- Pull dashboards, reports, and campaign performance insights for Growth Marketing team.
- Support funnel tracking (S1 → S2 → S3 → Closed Won bookings) by validating data accuracy and surfacing anomalies.
Events & Webinar Support
- Assist with event checklists, timelines, and logistics for NORAM activities including field events, trade shows, and webinars.
- Support pre- and post-event campaigns by creating target lists and cleaning up data after the show.
Execute complete webinar workflow and processes with Sr. GMM oversight.
- Build registration pages, emails, reminder programs in HubSpot
- Coordinate dry runs, speaker prep, and content readiness
- Run the live webinar and ensure seamless production
- Upload recordings, process follow-up emails, and compile KPI reports
Budget, Purchasing & Forecasting
- Own expenses entries, PO creation, vendor invoices and Forecast spreadsheet updates to be reviewed by Sr. GMM.
- Maintain monthly forecasts and track planned vs. actuals for campaigns and events with Sr. GMM.
- Ensure compliance with internal procurement processes and deadlines.
Cross-Functional Coordination
- Interface with Sales, SDR and Creative teams to ensure consistent alignment across campaigns and content deliverables.
- Support content management activities such as uploading assets, managing internal libraries, and ensuring brand consistency.
Additional Responsibilities that Strengthen the Function
To maximize impact and create strategic leverage for Growth Marketing, the coordinator should also provide the following support:
Technology & Platform Stewardship
- Act as first-line support for HubSpot troubleshooting and campaign setup.
- Update and maintain UTM frameworks, tracking templates, and intake forms.
- Support experimentation cycles (A/B tests, UX optimizations, conversion improvements).
- Leverage AI tools heavily streamline execution, ensure consistency, and drive improvements across the growth marketing function.
Content & Creative Support (Light Tactical Execution)
- Assist with light edits to copy, images, or templates using brand-approved assets.
Requirements
Success profile
- Operates with precision, accountability, and operational rigor.
- Has a service mindset, enabling fast cycle times and high-quality output for the broader team.
- Enjoys systems, processes, and repeatable execution at scale.
- Brings curiosity, initiative, and a continuous improvement approach to marketing
Requirements
- 1–3 years of experience in digital marketing, demand generation, or marketing operations (B2B SaaS preferred).
- Strong proficiency with HubSpot Marketing Hub (required).
- Experience with Salesforce, Excel/Sheets, reporting dashboards, and basic data analysis (all required).
- Highly organized with exceptional attention to detail and operational follow-through.
- Ability to manage multiple concurrent projects in a fast-paced environment.
- Strong communicator with a proactive, execution-focused mindset.
- Availability for a Monday - Friday work schedule with flexibility to collaborate with Global team members.
Participation in our Recruitment Process:
1. Initial Screening w/People & Culture Team Member
2. Hiring Manager (Senior Growth Marketing Manager)
3. Internal Team Members (Digital Marketing Manager + Marketing Technology Manager)
4. Business Development Team Member
5. Final Interview w/VP, Global Growth Marketing or Chief Marketing Officer
*Completed Recruitment Process Time Investment for Applicant: ~Approx. 3hrs
Benefits
Why M-Files?
We are a global company with Finnish roots and with our own product that we are greatly proud of!
By joining M-Files, you will get the opportunity to contribute to our success and growth, while developing your own expertise. Our team is fun, and our solutions are changing the market!
Our guiding principles of "Make It Happen", "Help Others", and "Love Customers" are highlighted through our daily actions as a team. Transparent communication and outstanding team spirit were listed as our strengths in our last M-Filer Experience survey.
What We Offer:
- As a remote enabled company our employees enjoy the flexibility to establish their own life/work balance
- 10 paid holidays annually
- 15 days' vacation annually
- 4 floating holidays (employee's discretion)
- 6 days of paid sick leave
- Matching 401K Plan (25% of employees' contribution up to the IRS max)
- Health insurance (PPO and HDHP/HSA plans offered)
- Dental insurance
- Vision insurance
- Life insurance (1x employee salary)
- Short-term disability (employer paid)
- Long-term disability (employer paid)
- Flexible Spending Plan (medical and dependent)
