Build and manage Execo’s global procurement function, including policies, approval workflows, vendor records, sourcing, IT and office purchasing, cross-border imports, lease negotiations, contract management, asset tracking, spend controls, reporting, and audit-ready documentation. The role requires managing procurement across multiple countries, negotiating with vendors, and coordinating with Finance, Legal, and People teams from Metro Manila.
Build the function
- Design and document Execo's procurement policy, purchase request process and approval workflow, with Finance.
- Set up and maintain a central register of vendors, contracts, renewal dates and spend by entity and country.
- Create standard templates: purchase requests, request for quotation, vendor comparison and purchase orders.
Source and buy
- Run sourcing for every purchase category, with a minimum of three quotes where the policy requires it.
- Own technology procurement: laptops, peripherals, software licences and IT equipment, including hardware for the Kenya team and future projects.
- Manage office supplies and consumables across all offices.
- Handle cross-border purchases, including import duties, shipping, customs clearance and in-country delivery.
Manage vendors and contracts
- Lead office rent and workspace negotiations, renewals and exits, in coordination with Legal and Finance.
- Negotiate pricing, payment terms, warranties and service levels with vendors.
- Track vendor performance and renewal deadlines so nothing auto-renews unreviewed.
- Maintain an asset register of company-owned equipment, including issue and return of employee devices.
Control and report
- Review every purchase request for business need, budget availability and correct approval before commitment.
- Report monthly spend, savings achieved and open commitments to the Head of People & Culture and Finance.
- Keep procurement records audit-ready for each entity's local tax and accounting requirements.
Requirements
Must have
- 6+ years in procurement or purchasing, with at least 2 years managing the function or a category.
- Experience setting up procurement processes from scratch, not only running existing ones.
- Direct experience buying IT hardware and software at volume.
- Proven cross-border purchasing across at least two countries, including import, customs and freight.
- Experience negotiating office leases or facilities contracts.
- Strong Excel or Google Sheets skills; comfortable building trackers and spend reports.
- Excellent written English for working with vendors and executives in multiple time zones.
Nice to have
- Background in a BPO, shared services or multinational procurement team serving several countries.
- Experience buying in Africa or India, especially Kenya.
- Familiarity with procurement or spend tools (e.g. Zip, Procurify, Coupa) or accounting systems like Xero or QuickBooks.
- Degree in supply chain, business or a related field; CIPS or similar certification.
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What you need to know about the Melbourne Tech Scene
Home to 650 biotech companies, 10 major research institutes and nine universities, Melbourne is among one of the top cities for biotech. In fact, some of the greatest medical advancements were conceptualized and developed here, including Symex Lab's "lab-on-a-chip" solution that monitors hormones to predict ovulation for conception, and Denteric's vaccine for periodontal gum disease. Yet, the thousands of people working in the city's healthtech sector are just getting started, to say nothing of the tech advancements across all other sectors.
