About the role
We’re looking for a highly organised, proactive, and people-focused Executive Assistant to join our team in Melbourne. In this role, you’ll support members of our Executive Leadership Team (ELT) with their day-to-day schedules, communications, and projects—while also taking the lead on office events and culture initiatives across our Melbourne and Sydney offices.
This is a role for someone who loves variety: one day you might be managing executive calendars across time zones, the next planning a team offsite, or ensuring our office is a welcoming and functional space for everyone.
What you’ll do
Executive Support
- Manage complex calendars, meetings, and logistics across multiple time zones for ELT members.
Prioritise schedules, coordinate internal/external meetings, and prepare confidential documents, reports, and decks.
Organise meeting administration: agendas, room bookings, logistics, catering, and minutes. - Partner with ELT members on ad hoc projects and priorities.
Office & Facilities Management (Melbourne)
- Keep our Melbourne office running smoothly—clean, welcoming, and fully equipped.
- Liaise with building management on repairs, maintenance, and compliance.
Manage seating, floorplans, access passes, visitor logistics, couriers, and supplies. - Act as Fire Warden / First Aid Officer (or coordinate others as required).
- Support onboarding/offboarding with the People team.
Event Planning & Culture Initiatives
- Lead the calendar of office events for Melbourne & Sydney—bringing cultural moments, celebrations, and team connections to life.
- Collaborate with the People team to align events with engagement, wellbeing, and company values.
- Manage end-to-end event delivery—from concept and comms through to logistics and feedback.
What makes you successful
- Experience supporting C-level executives, ideally in a fast-paced, global organisation.
- Exceptional organisational and time management skills—you thrive at juggling multiple priorities.
- Technology: Comfortable with Macs, G-suite, Slack, or similar.
- Highly detail-oriented, discreet, and professional, with excellent written and verbal communication skills.
- Hands-on event planning and project management experience.
- A friendly, team-oriented approach with a “no task too small” attitude.
Why Join Us?
Prezzee has been recognised as Foundry's Computerworld 2024 & 2025 Best Places to Work in IT . We value diversity, collaboration, and innovation in everything we do.
Join a global team united by the core values: Give openness, Give greatness, Give magic, Give a damn and Give Ingenuity!
Benefits And Perks
- Prezzeeversary Leave – Extra day of annual leave for each year you’re with us.
- BirthYay Leave – Celebrate you with a paid day off during your birthday month.
- Novated Car Leasing – A tax-smart way to bundle and pay for your car and running costs.
- ClassPass Membership – Fully covered monthly credits for fitness, wellness, and beauty.
- Office Allowance – One-time payment to upgrade your office setup.
- Flexible Work Perks – Flex your hours, take Culture Swap Days, and opportunity to work from anywhere for 30 days a year.
- Prezzee Staff Discounts – Exclusive deals on Prezzee gift cards – just for being part of the team.
- Wellbeing Support – Access to mental, social, financial, and physical wellbeing support via Telus.
- Learning & Development – Grow your career with LinkedIn Learning, job shadowing, industry programs, and our Lunch & Learn sessions.
- Employee Resource Groups – Be an advocate or ally and foster belonging through groups like EmpowHer and Pride.
- Parental Leave – 12 weeks for primary carers and 4 weeks for secondary carers.
Prezzee is an Equal Opportunity employer. We believe that diversity is the key to building the best products for our customers, team culture and growing our global business. Our diversity mission is for our people to be their most authentic selves, to inspire, innovate and celebrate within a culture of belonging.
We do not discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status.
We are looking for people to help create human connections, make magic and shape the future of gifting so even if you don’t think you quite meet all of the skills listed or tick all the boxes, we’d still love to hear from you!
Please let us know if you require any adjustments as part of the application and recruitment process, We also encourage you to let us know of your pronouns at any point of the process.
If you’re looking for a role where you can grow your EA career, work closely with senior leaders, and make a real impact on team culture and experience, we’d love to hear from you.
