Executive Assistant

Job Summary

The Executive Assistant to the Managing Director will provide high-level administrative support, ensuring efficient operation and effective communication within the organisation. This role requires exceptional organisational skills, attention to detail, and the ability to handle sensitive information with discretion.

Responsibilities:

• Manage and maintain the Managing Director's schedule, including meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the Managing Director.
• Coordinate and facilitate communication between the Managing Director and internal/external stakeholders.
• Handle confidential information with integrity and professionalism.
• Organize and prioritize tasks to ensure timely completion of projects.
• Assist in the preparation of meetings, including agenda creation, minute-taking, and follow-up on action items.
• Conduct research and compile data for reports and presentations.
• Provide travel and ad hoc administrative support to the Executive Group operations.
• Coordinate with global divisional and functional Executive Assistants to support requirements as they relate to the Managing Director.

About You:

• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior executives.
• Expert Office Applications: Exceptional proficiency in all features of Microsoft Office Suite.
• Strategic Executive Communication: Ability to handle and manage top-level communications.
• Advanced Problem-Solving: Expertise in resolving the most complex administrative issues.
• Strategic Budget Analysis: Skills in managing and analyzing intricate budgets.
• Project Leadership: Mastery in leading and coordinating major projects.
• High-Stakes Precision: Unparalleled attention to detail in critical documentation.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and with initiative while building effective relationships with colleagues.
• Experience managing travel and related matters for multiple concurrent executives.
• High level of discretion and confidentiality.

Our Values

Wolters Kluwer continuously strives for an inclusive company culture in which we attract, develop, and retain high-performing, productive, engaged, and diverse talent to deliver on our strategy. As a global company, having a diverse workforce from different backgrounds, nationalities, races, genders, gender identities, ages, sexual orientations, physical disabilities, religions, expertise, and talents is of the utmost importance.

We pride ourselves on our culture, which promotes inclusion, accessibility and flexible working arrangements.

Culture and Benefits

We care for our people and a part of that we offer:

• Flexible Working Arrangement – promoting work life balance
• Learning and Development opportunities
• Access to health and wellness programs
• Insurance Options
• Parental leave benefits that exceed legislative requirements
• The opportunity to work within a global organization with experienced leaders

You can learn more about what we do by visiting our:

Website : Wolters Kluwer Australia | Wolters Kluwer

YouTube link: Wolters Kluwer - Be the Difference (youtube.com)

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.