The Executive Assistant will support the Co-Founder by managing schedules, coordinating events, and refining administrative processes. This role requires strong organisational skills, emotional intelligence, and proactive communication to ensure efficient operations and support decision-making with reports and presentations.
The role
We’re looking for a dedicated Executive Assistant to help support our Co-Founder. You’ll bring exceptional organisational skills and a proactive mindset. The role sits within our Operations team, and you’ll report directly to our Co-Founder, Alanna Cuda.
You'll work closely with the executive team, department leaders, and other key stakeholders to align schedules, priorities, and administrative functions within the context of our broader business goals and interests.
What you'll do
- Manage and prioritise schedules, meetings, and communications for key executives
- Organise and coordinate company events, travel plans, and logistical arrangements
- Develop, document, and refine administrative processes to improve scalability
- Act as the central point of contact for internal and external inquiries, ensuring timely and professional responses.
- Support executive decision-making by preparing reports, presentations, and data summaries
Required skills
- Exceptional organisational abilities: You have a keen eye for detail and the ability to juggle multiple priorities while maintaining accuracy and meeting deadlines.
- Emotional intelligence and discretion: Your calm and professional demeanour allows you to handle sensitive information with confidentiality and build trust with colleagues across all levels.
- Proactive mindset: You anticipate needs, take initiative, and find solutions without requiring extensive guidance.
- Strong communication skills: You can effectively communicate with diverse groups, whether through concise email correspondence, clear documentation, or polished presentations.
- Administrative expertise: You bring a methodical and structured approach to calendar management, documentation, and task coordination, ensuring operations run smoothly and efficiently.
Bonus skills
- Experience working in a creative or technology-driven organisation and familiarity with project management tools and practices, event planning or coordination experience
What to expect in the first 6–12 months
- Complete the Procreate onboarding process and get to know your colleagues
- Develop a strong understanding of our organisational structure, priorities, and culture
- Build relationships with key stakeholders and team members
- Streamline and document administrative processes to enhance team efficiency
- Provide consistent and reliable support to the Co-founder and other executives while contributing to broader operational success
We want to hear from you
Our recruitment process is made to provide you with opportunities to show us what you're capable of, instead of assessing you solely on your CV.
We’d love to hear about how you see yourself contributing to Procreate in this role.
Please note, we do not operate remote or hybrid models. We're looking for full-time and on-site employees for our Hobart office.
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What you need to know about the Melbourne Tech Scene
Home to 650 biotech companies, 10 major research institutes and nine universities, Melbourne is among one of the top cities for biotech. In fact, some of the greatest medical advancements were conceptualized and developed here, including Symex Lab's "lab-on-a-chip" solution that monitors hormones to predict ovulation for conception, and Denteric's vaccine for periodontal gum disease. Yet, the thousands of people working in the city's healthtech sector are just getting started, to say nothing of the tech advancements across all other sectors.
