See yourself in our team
The Marketing and Corporate Affairs (MCA) department is tasked with ensuring a cohesive and unified strategy for the organization's marketing, branding, external and internal communications, and sustainability efforts. Within this structure, you will be situated in the Customer Communications Review team.
Do work that matters
As Executive Assistant, you will provide support to the General Manager Customer Communications Review and Corporate Affairs Lead Technology based in Sydney.
Your responsibilities will be as follows but not limited to:
Providing efficient, professional delivery of business and administrative support to two General Managers (GM).
Ensuring prioritisation and effective use of time - diary and inbox management, scheduling meetings, managing correspondence.
Preparing GMs for the week ahead - weekly 1:1 plan ahead meetings and prepare daily packs for GM to review/pre-read prior to next day meetings.
First point of contact – managing requests and approval process for external speaking engagements.
People onboarding – support for the team, including hardware and system access.
Coordinating meetings – internal/external with clients/stakeholders/agencies including liaising with other EAs and arranging meeting room bookings.
Proposing and arranging travel and itineraries, and managing changes as required.
Assisting with supplier management and risk procurement requirements.
Sound budget management - reconciliation of monthly invoices and expenses for the team.
Providing support to the team – professional approach at all times and a high level of confidentiality and discretion.
Arranging events/functions/offsites/team building events as required by the team (including catering where required).
Active engagement and participation in Leadership Team meetings – coordinating agendas/minute taking/actions and driving delivery.
Supporting the GMs to drive team delivery and outcomes with planned follow ups/reminders/action closing.
Creating, developing and maintaining strong relationships with all internal and external stakeholders.
Working closely with the EA network.
Adhere to the Code of Conduct. The Code of Conduct sets the standards of behaviour, actions and decisions we expect from our people.
We're interested in hearing from people who have:
Demonstrated EA experience supporting senior/executive leaders in a large matrix organisation.
Superior skills in Microsoft Office including SharePoint, Jira, WorkDay.
Exceptional verbal and written communication skills.
The ability to plan independently and proactively engage across large teams.
The ability to manage workflow, priorities, work well under pressure and be flexible.
High level of professionalism – face to face, over the phone and through correspondence with a high degree of discretion.
Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
If this sounds like your next career opportunity, please apply today!
If you're already part of the Commonwealth Bank Group (including Bankwest, x15ventures), you'll need to apply through Sidekick to submit a valid application. We’re keen to support you with the next step in your career.
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