Executive Assistant to the CEO- Immediate start

Join the Executive Team at St Vincent's Private Hospital Melbourne

Are you an experienced Executive Assistant who thrives in a fast-paced, purpose-driven environment? Do you enjoy partnering with senior leaders, managing competing priorities, and making a genuine impact?

St Vincent's Private Hospital Melbourne is seeking a highly organised, proactive and professional Executive Assistant to provide exceptional support to our Chief Executive Officer. This is a unique opportunity to work alongside an experienced executive leader, becoming a trusted advisor and playing a pivotal role within one of Melbourne's leading private healthcare organisations.

Based at our Fitzroy campus, you'll work closely with the CEO while collaborating with senior executives, clinicians and key stakeholders across our Victorian hospitals.

St Vincent's Private Hospital Melbourne (SVPHM) is part of St Vincent's Health Australia and operates under the stewardship of Mary Aikenhead Ministries. As a leading not-for-profit Catholic private hospital, we deliver exceptional care across four Victorian campuses—Fitzroy, East Melbourne, Kew and Werribee.

Guided by our values of compassion, justice, integrity and excellence, we are committed to delivering outstanding healthcare while fostering a workplace where our people can thrive.

As Executive Assistant to the CEO, you will provide high-level executive and administrative support while ensuring the efficient day-to-day operation of the CEO's office.

This is a dynamic and varied role requiring exceptional organisational skills, sound judgement, discretion and the ability to anticipate needs in a busy executive environment.

Key responsibilities include:

• Managing the CEO's complex diary, meetings and daily priorities.
• Coordinating Executive meetings, agendas, minutes and follow-up actions.
• Preparing presentations, reports and confidential correspondence.
• Coordinating events, executive functions and organisational activities across the Fitzroy campus.
• Building strong relationships with internal and external stakeholders, including senior leaders across our Victorian sites.
• Managing competing priorities while maintaining exceptional attention to detail.
• Providing proactive administrative support to ensure the smooth operation of the Executive Office.

You are an experienced Executive Assistant who enjoys working in partnership with senior leaders and takes pride in delivering outstanding executive support.

You will bring:

• Demonstrated experience supporting senior executives, ideally at CEO or Executive level.
• Exceptional organisational and time management skills, with the ability to prioritise competing demands.
• Outstanding verbal and written communication skills.
• Strong stakeholder management skills and the confidence to engage with people at all levels.
• A high level of professionalism, integrity and discretion when handling confidential information.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel.
• Excellent attention to detail and a commitment to producing high-quality work.
• Experience coordinating meetings, preparing agendas, taking minutes and managing executive calendars.
• A proactive, adaptable and solutions-focused approach.
• The ability to work independently while contributing positively as part of a collaborative Executive team.

Experience within the healthcare sector is desirable but not essential.

At St Vincent's, you'll be joining an organisation that values its people and supports professional growth. In return for your expertise, we offer:

• Competitive salary and employment conditions.
• Salary packaging benefits to help maximise your take-home pay.
• A supportive, collaborative and values-driven workplace.
• Ongoing professional development and education opportunities.
• Comprehensive orientation and onboarding.
• Discounted onsite parking.
• Staff uniforms provided.
• Convenient Fitzroy location with excellent public transport access.
• The opportunity to work alongside an experienced Executive Leadership Team and contribute to meaningful healthcare outcomes.

To be considered for this opportunity, please submit:

• Your current CV
• A cover letter outlining your suitability for the role

For a confidential discussion, please contact Denise Men, Talent Partner, at [email protected].

St Vincent's Private Hospital Melbourne is committed to providing a workplace that is welcoming, safe, equitable and inclusive. We celebrate diversity and are committed to equal employment opportunities for all.

We warmly encourage applications from Aboriginal and Torres Strait Islander peoples as part of St Vincent's Health Australia's commitment to employment parity.

A National Police Check and a valid Working with Children Check are required for this position.

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

View Code of Conduct