The Executive Assistant / Office Manager (EA) provides administrative support to our senior leadership while also overseeing day-to-day office and facilities management.
This role ensures the executive’s operations run efficiently and efficiently and that the office environment is functional, safe, and well-maintained.
In this role you will have the opportunity to grow your proactive, highly organized, detail-oriented, and capable of managing multiple priorities skills in a fast-paced growing organisation.
Key Deliverables;
- Manage busy calendars, schedule meetings, and coordinate appointments for and on behalf of CRO.
- Serve as primary point of contact for office logistics support including, stationery, building management, vendors, and service providers.
- Ensure office supplies are ordered and maintained
- Ensure meeting rooms are tidy and when required provide refreshments for ET and customer meetings
- Where required assist with meeting agendas and maintenance of operating rhythms.
- At times, in conjunction with Event Manager and/or independently, coordinate work functions and events for internal employees and external engagements.
- Prepare and/or co-ordinate correspondence, reports, presentations, and meeting materials.
- Screen calls and emails; respond or redirect as appropriate.
- Coordinate and design social events and activities for the Melbourne office.
- Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
- Track action items from leadership team meetings and other meetings as required and follow up to ensure timely completion.
- Maintain confidential files and sensitive information with discretion.
- Manage workspace setup, office moves, and onboarding logistics
- Process expenses
- In times of need support and act as backfill in supporting other ET members when other EA’s are on leave
- Build effective working relationships and collaborate within the EA team.
Qualifications;
- Significant and relevant experience in a related role(s)
Experiences:
- Extensive executive administrative support experience.
- Experience supporting facilities, office operations, or workplace services preferred.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of professionalism and discretion.
- Comfortable working with ambiguity
- Ability to prioritise and manage multiple tasks independently.
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Outlook, Teams, Slack).
- Problem-solving mindset with attention to detail
- Vendor management and budgeting experience preferred.
Employee Benefits
We have a long list of benefits to suit your needs. On the clock, and off it. Here are a few favourites.
Birthday leave: Enjoy a day off on your birthday, because you deserve it.
Health and wellbeing leave: Take some well-deserved ‘me’ time, because your health comes first.
Volunteering day: Make an impact with a day dedicated to giving back to the causes you care about.
$500 ergonomic equipment reimbursement: Invest in comfort and productivity with support tailored to your work setup.
Recruitment referral program: We want to find and hire the best talent in the market, and we want to reward you with a payment of up to $5,000 for helping us identify and personally endorse high-calibre candidates you believe would be a great fit to come and work for us.
Employee rate program: When you’re part of the Angle Auto Finance team, you’ll gain access to our best auto finance rates with your next car purchase—just another way we’ve got your back.
Paid parental leave: Be there for life’s most important moments with time to support your growing family.
SPARK: The employee benefits program that gives you everything from discounts to wellbeing support.
Purchased annual leave: Gain extra flexibility by purchasing additional leave.
Diversity flex leave: Our people have the flexibility to observe culturally significant days by choosing an alternate day that better aligns with their cultural values.
We'd love to hear from you
Select the 'Apply' button above to send your resume through to the Talent Acquisition team.
Angle Auto Finance is committed to attracting, retaining and strengthening the performance of a diverse, equitable and inclusive workforce. It is our commitment to ensure equal employment opportunities without discrimination or exclusion on the basis of cultural heritage, colour, religion, citizenship status, age, sex, sexual orientation, gender identity, or expression, marital or domestic/civil partnership status, disability, veteran status, genetic information or any other basis protected by law.
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