Provide administrative support to the Electrophysiology Team, manage communications, assist with compliance, and coordinate logistics for events and travel.
JOB DESCRIPTION:
About Abbott
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
Overview
This role is responsible for providing administrative support to the ANZ Electrophysiology Team reporting to the General Manager and assisting the Leadership, Sales, Education, Marketing and Capital Team teams. Responsible person for field stock management, healthcare compliance and audit.
Responsibilities
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
- Career development with an international company where you can grow the career you dream of .
- Amazing health and wellness benefits and perks.
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
Overview
This role is responsible for providing administrative support to the ANZ Electrophysiology Team reporting to the General Manager and assisting the Leadership, Sales, Education, Marketing and Capital Team teams. Responsible person for field stock management, healthcare compliance and audit.
Responsibilities
- Administrative duties to the GM, expense management, meetings, flights.
- Provide administrative support to the EP Management team.
- Support marketing-driven activities, meetings, conferences, flights, accommodation, catering, transfers, Venues, agendas, photocopying, printing, binding documents.
- Support education driven activities, meetings, training, flights, accommodation, catering, transfers, venues, agendas, photocopying, printing, binding documents, meeting rooms.
- Support sales team, flights, accommodation, business cards and ad hoc requests.
- Support capital management team, service agreements, rebate agreements, evaluation agreements and MPA’s.
- Create, monitor ACAS events, agreements, upload documents, close off events inline with Abbott compliances, monitor expenditure, flights accommodations transfer venues, agenda, attendance sheets.
- Support finance with ACAS events, cross charges, flights, accommodation, meeting expenditure.
- Logistic support in organising National Sales Conference, Mid-year conference.
- Liaise with third party vendors.
- Process invoices for ANZ.
- Attend company sales meeting and customer events as required.
- Credit report management for ANZ travel.
- Assist with managing short, dated stock for ANZ team.
- Assist with managing consignment checks.
- Smartek compliances system.
- Monitor and keep storeroom in good order.
- Assist and monitor audits.
- Perform other related functions and responsibilities as directed by the General Manager
- Have a sound understanding of and comply with the industry and Abbott Code of Conduct and Company compliances requirements.
- Understand and ensure compliance with business standards and MTAA guidelines.
- You may be required to work outside of your ordinary hours of work to participate in essential training, team meetings, customer events or trade shows/ conferences. These events may take place on evening and /or weekend.
- Minimum three years’ experience in a senior administrative role, tertiary qualifications are advantageous but not a necessity.
- Must have a demonstrated ability to manage communication and administrative requirements between a local affiliate and an Area/Division Regional Office.
The base pay for this position is
N/AIn specific locations, the pay range may vary from the range posted.
JOB FAMILY:Administrative Support
DIVISION:EP Electrophysiology
LOCATION:Australia > Melbourne : Level 1, 650 Lorimer Street, Port Melbourne
ADDITIONAL LOCATIONS:
WORK SHIFT:Standard
TRAVEL:Yes, 10 % of the Time
MEDICAL SURVEILLANCE:Not Applicable
SIGNIFICANT WORK ACTIVITIES:Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
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