Associate Facilities Coordinator (R5314)

What you'll do:

Greet and assist visitors, ensuring a positive and professional first impression 
Manage emails and general inquiries, routing as appropriate 
Coordinate visitor access, badging, and check-in processes 
Maintain front desk organization, cleanliness, and readiness at all times 
Schedule meetings and manage conference room bookings 
Support office operations including mail distribution, deliveries, and supply inventory 
Coordinate with vendors and service providers as needed 
Assist with planning and execution of office events and meetings 
Partner with Facilities, IT, and Security teams to support workplace needs 
Maintain accurate records and handle sensitive information with discretion 

Required qualifications:

Year 12 Certificate or equivalent (Associate or Bachelor’s degree preferred) 
1–3 years of experience in a front desk, receptionist, or administrative role 
Strong verbal and written communication skills 
Proficiency in Microsoft Office or Google Workspace 
Ability to multitask and prioritise in a fast-paced environment 
Strong organizational skills and attention to detail 
Professional demeanor with a customer-service mindset 

Preferred qualifications:

Experience in a corporate or high-growth blended manufacturing/office environment 
Familiarity with visitor management systems (Envoy) 
Experience supporting facilities or office operations 
Basic knowledge of access control and office security protocols 
Experience coordinating vendors, deliveries, and events 
Strong problem-solving skills and ability to work independently 

Work environment:

This role is Monday to Friday from 8am-5pm, based on-site in Melbourne, AUS and requires consistent presence during posted hours.