Company :
Hastings Deering (Australia) Ltd
About the Role
Hastings Deering is seeking a motivated and professional Administrator to join our Darwin Branch. This position provides high‑quality customer service, administrative support, and operational assistance across a range of business functions.
If you enjoy variety, can multitask effectively, and thrive in a busy environment, this is an excellent opportunity to contribute to a dynamic team.
This is a Permanent Full Time position working Monday – Friday out of our Darwin branch.
As an Administrator, some of your responsibilities may include:
Greeting customers, contractors and visitors with a friendly, professional attitude
Answer and direct non‑Parts incoming calls promptly and courteously
Manage mail and provide general office and administrative support
Support contractor and vendor onboarding and compliance requirements (e.g. Rapid Global)
Assist with procurement processes, creation of purchase requisitions, and purchasing activities
Support accounts administration and Cash Sale management, including EFTPOS and banking reconciliation
Coordinate travel, rooms booking and organise catering as required.
Provide administrative support to the Administration Team Leader, Area Manager, and operational departments, including Reman and Parts as required.
Prepare weekly business and safety statistics and maintain relevant communication boards
Perform other office support and ad hoc tasks as needed
Why Hastings Deering?
At Hastings Deering, our people are our heart – from their first day with us right up to their last.
As one the top Caterpillar dealers globally and part of the Sime Darby network, you’ll have access to extensive and borderless career development opportunities and enjoy an internationally recognised work culture.
Whether you’re looking to take your career to the next level or achieve more balance in your schedule, we offer diverse opportunities for talented professionals to join our team and start something big.
You’ll have access to:
Opportunities for training, mentorship, and career development specific to your role.
Competitive remuneration package and annual salary reviews
Work life balance through flexible working arrangements.
A supportive, diverse, and inclusive team spread across Australia and internationally.
Access to growth opportunities at a regional, national, and international level through our global Sime Darby network.
Dedicated programs and utilities to support your physical, mental, and financial health, such as our Employee Assistance Program, free health checks, and discounted private health insurance.
Employee discounts, rewards, and incentive programs.
Paid parental leave options
Salary continuance insurance
About You
A successful teammate will have experience in:
Proven administrative work history with demonstratable experience.
A strong commitment to teamwork, service delivery, and building effective working relationships with staff and management.
High attention to detail with efficient data entry skills and the ability to work accurately in a fast‑paced environment.
Well‑developed verbal and written communication skills, supported by effective time‑management and prioritisation abilities.
The confidence to show initiative, solve problems, and make sound decisions when required.
An understanding of job workflow processes and SIP systems (or the ability to learn quickly)
Proficiency in Microsoft Office and experience using ERP or AX business systems.
Qualifications in Business or Office Administration (desirable but not essential).
To Apply: Hit the ‘Apply Now’ button.
Enquiries: Please call 1300 071 618
Contact Person : Alex Kostowski, Talent Acquisition Partner
About Hastings Deering
Hastings Deering is one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat® products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.
We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua New Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia.
