Administrative Assistant

Come shape the future of education with us.

At Compass, we love working with schools and strive to deliver new innovations, functions, and process improvements as new technology becomes available. Our services are specifically designed to improve not only the school process but also community culture and student learning outcomes.

Compass is a product that genuinely provides students, teachers, and parents with an improved educational experience. You can leave at the end of each day knowing you made a difference to a student's education or helped make a staff member’s day just that little bit better.

Our school management ecosystem is now used in more than 3,000 schools across Australia and beyond. We’re joined by over 250 members of the Compass team, delivering smart school management solutions around the world.

About the Role & Team

We’re looking for an enthusiastic and detail-oriented Executive Team Assistant to join our dynamic team.

This pivotal role is perfect for someone who thrives in a busy environment and has a passion for making everything run smoothly. You’ll provide top-tier administrative support to our Executive Leadership Team to ensure effective ways of working while having a real impact on the day-to-day operations of our Melbourne office to keep it a well-oiled machine.

Administrative Support

• Support the Executive Leadership Team (ELT) with administrative and financial documentation as requested.
• Plan and coordinate events and meetings on behalf of the company and ELT including town halls, client meetings and board meetings.
• Arrange travel schedules, reservations, and assist in managing expense claims for ELT members.
• Prepare documents, presentations and other forms of correspondence for Executive, Board and Client meetings.
• Prepare research, pre-reading, and background information for meetings, compiling concise meeting minutes that reflect key discussion items, decisions and action items as needed.
• Effectively action and delegate incoming requests via phone calls, emails & actions from ELT. 
• Developing initiatives to refine and upgrade operational processes, enhancing team member and client experience.
• Contribute towards and support the coordination of various projects as needed. 

Office Management

• Oversee daily office operations of the Melbourne Office, ensuring it runs efficiently.
• Act as the first point of contact for external visitors.
• Ensure the office remains tidy and well-stocked, including kitchen, meeting rooms and common areas. 
• Daily kitchen, dishwasher & coffee machine cleaning & restocking.
• Escalate notification of needed repairs and maintenance of the office amenities to our Foundations / Facilities Executive, coordinating repairs as needed.
• Coordinate couriers, deliveries & be responsible for daily mail management. 
• Monitor company car registers and coordinate car bookings for employees.
• Provide ad-hoc support to other areas of the business as appropriate.

Events & Travel

• Organise and assist in coordinating various events, such as leadership meetings, off sites, staff activities, team lunches and Christmas parties, including coordinating any catering or travel arrangements for these events. 
• Book travel for AU staff, including flights, accommodation, and car hire.
• Assist People & Talent with social event organisation & catering.

About You

We would love to hear from you if you're a motivated and upbeat can-do-er who takes delight in organisation, multi-tasking and priority management. We are after an individual that has a strong ability to take charge, stay cool under pressure, is super flexible and can adapt to constantly evolving demands, with a passion to learn.

You will have:

• 1+ years experience as an Administrative Assistant or similar, supporting senior leaders in a fast-paced corporate environment. 
• Proficient in the use of Microsoft Office Suite.
• A proactive approach to problem-solving - you anticipate challenges and proactively address them, coordinating logistics and resolving issues to keep the schedules running smoothly.
• Exceptional interpersonal skills - this role involves engaging with internal and external stakeholders at all levels so excellent written and verbal communication is a must.
• Exceptional organisational skills - you have a high level of resilience and adaptability and are able to juggle multiple tasks and priorities in a dynamic environment, adjusting quickly to the demands of the role.
• A strong sense of initiative - you are highly resourceful and motivated, and work effectively independently and within a team environment.

What’s in it for you?

• We come together with our unique strengths to work towards a common purpose - shaping the future of education. When you join our team, you will collaborate with individuals who are passionate, driven, and open to embracing change in a fast-paced environment.
• A flexible working culture.
• Learning & Development opportunities - we want you to grow and get the most out of your role!
• Parental Leave Program for both primary and secondary carers.
• 24/7 access to our Employment Assistance Program (EAP) through the means of face-to-face, livechat and phone support.

It is a really exciting time to join Compass. We are growing and need people who want to grow with us. 

Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

Prior To Commencing Employment, You Require:

• A valid Employee Working With Children Check
• Verification of unrestricted work rights in Australia, e.g., citizenship, passport, or birth certificate
• A successful National Police Check
• A valid Drivers Licence