Administration Assistant - Outpatient Services

Administration Assistant – Outpatient Services

Permanent Part-time position – 0.8 FTE / 4 days per week

Two site locations: Cabrini Specialist Centre, Elsternwick & Cabrini Exercise & Wellness Centre, Malvern

Cabrini Benefits:

• Salary packaging up to $15,900 tax-free each year, plus $2650 meal & entertainment card benefits.

• Flexible work arrangements to support your work-life balance

• Opportunity to develop skills in a supported environment.

• Positive, collaborative workplace culture

• Ongoing peer support and supervision

• Convenient, vibrant locations close to public transport

About the role

We have a fantastic opportunity for an experienced Administration Assistant to join our Outpatient team on a part-time basis (4 days per week). You will split your time between Cabrini Specialist Centre in Elsternwick and Cabrini Exercise & Wellness Centre in Malvern, providing reception and clerical support. This role requires someone confident and autonomous in managing front desk duties and patient interactions.

About You

We are seeking a proactive, friendly Administration Assistant dedicated to delivering excellent customer service and supporting our outpatient services efficiently.

Key Responsibilities:

• Independently manage reception duties, providing a welcoming and professional environment for patients and staff

• Coordinate appointment bookings for Allied Health Clinicians and Nurses

• Provide accurate service information and obtain informed financial consent when needed

• Process invoicing and payments via HiCAPS and Medicare; manage chronic disease management plans

• Oversee patient scheduling, admissions, and discharges in line with health fund policies

• Escalate complex patient concerns to the appropriate service manager

• Maintain comprehensive knowledge of Cabrini ambulatory services and staff

• Ensure strict confidentiality and compliance with Australian Privacy Principles and Cabrini’s privacy policies

Skills and Experience:

• Exceptional attention to detail and customer service skills

• Team player with a flexible and adaptable approach

• Proficient in Microsoft Office (Word, Excel) with strong keyboard skills and ability to learn new software quickly

• Previous healthcare experience and medical terminology training highly desirable

• Experience with webPAS preferred

To view the full position description click here

Enquiries should be directed to:

Susy Baenziger – Manager Outpatients 9508 5200

Rob Masterman - Admin Team leader on 03 9508 5205

*Please note that interviews may be offered on application, we urge you to submit your application today

Does this sound like your new role? Bring your skills and enthusiasm to Cabrini Health and help optimise the patient experience and health outcomes for our community.

Cabrini Health acknowledges the importance of creating a work environment that is welcoming, safe, equitable and inclusive for people of all backgrounds and abilities. Inclusion is core to our mission.

As part of our commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

Working for Cabrini

Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne’s southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, providing quality, compassionate care to our community for more than 75 years.

There is something special about Cabrini Health. Our highly skilled staff and specialists incorporate clinical research, innovative models of care and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers, provide healthcare in rural communities and in underdeveloped countries.

Our size, reputation and growth strategy ensure genuine opportunities for our people to learn, grow and realise potential.

Our values: Compassion - Integrity - Courage - Respect

MANDATORY FOR ALL NEW STAFF TO CABRINI

Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for annual Influenza plus a Working with Children Check (WWCC) may also be requested. Vaccination for COVID-19 is highly recommended.