As an Executive Assistant at Xero, you'll manage schedules, coordinate travel, communicate with stakeholders, and provide administrative support to the Executive Leadership Team while thriving in a fast-paced environment.
Our Purpose
At Xero, we’re here to help supercharge small businesses. We do this by automating routine tasks, surfacing actionable insights and connecting businesses with the right data, advisors and apps. When that happens, we’re not only making life better for small business, we’ll be building a stronger economy that can change the world.
Our mission at Xero is to rewire the world of small business making it seamless, simpler and smarter. As Executive Assistant for our Executive Leadership Team (XLT), you will be a key player in helping make everyday life here at Xero tick.
The ideal person for this role will love a challenge, be a planner and a doer, find comfort working in a never-changing and fast-paced environment, and be happy to pitch in where needed. You have more than strong admin skills to offer, your ability to communicate effectively and think proactively is second to none. You are the kind of person that is always one step ahead, planning and prioritising constantly as you go.
Success in this role looks like the smooth management of daily operations, quick and effective decision making, owning and managing a range of tasks and projects. You’ll be working alongside our XLT so a supportive, collaborative and can-do attitude is a must!
What you'll do
- Active and accurate scheduling and diary/meeting management for all (high volume) inbound and outbound requests for the XLT member.. Knowing how/what to prioritise is essential.
- Be the key point of contact for requests for visiting XLT/Board members and manage each request to completion or point the request to the relevant contact. Strong written and verbal communication; listens well and can easily learn to communicate in someone else’s “written voice”.
- Prepare agendas, minutes, and other papers in a timely and accurate manner, including assisting.
- Executives in the preparation, reporting, and analysis.
- Coordinate extensive and complex domestic and international travel plans.
- Provide excellent coordination and administration support to the Executive team as and when required e.g processing expenses, accounts, and other administrative support.
- Jack-of-all-trades, with experience in wide-ranging or cross-functional areas, and an eagerness to learn new skills.
- Able to prioritise conflicting needs proactively and with follow through.
- Strategic thinker, data-driven and analytical in approach to solving problems.
- Systems and process-thinker; loves creating order out of chaos.
- Attending XLT offsites to support the team may be required and would involve global travel.
What you'll bring with you
- Significant experience supporting C level /Senior Executives ideally at a listed company
- Appropriate qualification or relevant business experience
- Experience from a fast growth, global business (ideal)
- Understanding of Google suite (ideal but not essential)
- Highly organised and action orientated
- A high level of high integrity and experience dealing with confidential and sensitive information
- Ability to work strategically and collaboratively across a global business
- Excel at building relationships and networks; influence others to achieve outcomes
- Comfortable behind the stage, supporting the person in the spotlight; thrives on helping others be their best selves and anticipating their needs before they are spoken
Why Xero?
Offering very generous paid leave to use however you’d like (plus statutory holidays!), dedicated paid leave to care for your physical and mental wellbeing as well as an Employee Assistance Program to access mental health care for you and your family, health insurance, life insurance, and income protection, wellbeing and sports programmes, employee resource groups, 26 weeks of paid parental leave for primary caregivers, an Employee Share Plan, beautiful offices, flexible working, career development, and many other benefits that reflect our human value, you’ll do the best work of your life at Xero.
Top Skills
Excel
Google Suite
Xero Hawthorn West, Victoria, AUS Office
Xero Melbourne (HQ) Office
Xero’s head office in Australia is in the buzzing suburb of Hawthorn, a stone’s throw from the CBD. Here, a diverse mix of Xeros work in both global and regional teams.
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